Are you an organised, detail-driven professional who thrives in a busy and structured environment?


A respected and well-established professional services firm in York is looking for a proactive Finance & Office Administrator to support both the finance function and the smooth running of the office.
This is an exciting opportunity for someone who enjoys variety, takes pride in high standards, and wants to play a key role in a regulated, client-focused business.
In this pivotal role, you’ll be the go-to person for finance administration, office coordination, and facilities support. Every day brings a new challenge—whether you are preparing financial schedules, reconciling accounts, greeting clients, or ensuring the office runs like clockwork.
You will join a supportive and friendly team where professionalism, accuracy, and confidentiality are at the heart of what they do.
What you’ll be doing:
Finance (Approx. 75%)
*Raising sales invoices and approved credit notes
*Completing daily bank and income reconciliations
*Managing petty cash and maintaining accurate records
*Chasing outstanding debtors professionally
*Preparing client direct debit collections
*Assisting with journals and financial reporting
*Supporting both internal and external audits
*Using Excel to maintain schedules and ensure data accuracy
*Contributing to process improvements
Office & Facilities (Approx. 25%)
*Acting as the first point of contact for clients and visitors
*Managing the main switchboard
*Coordinating meeting rooms and ensuring a professional environment
*Handling daily facilities tasks and liaising with contractors
*Managing incoming/outgoing post and confidential documents
*Maintaining office supplies and supporting general administration
Regulatory Responsibilities
*Upholding internal controls and policies
*Handling sensitive information with full discretion
*Escalating errors or concerns appropriately
*Supporting robust record-keeping for audit and compliance
What we’re looking for:
*At least 2 years’ experience in finance and administration
*Strong organisational skills and outstanding attention to detail
*Confident, professional communication style
*High integrity and discretion
*Ability to manage multiple priorities
*Strong MS Excel and Word skills
Desirable:
*Experience with finance tasks like invoicing or reconciliations
*Office or facilities coordination background
*Professional services experience
*Experience working in a regulated environment
If you are ready to take the next step in your career and join a reputable, people-focused organisation where your contribution truly matters, I want to hear from you. Please apply now.
For further information please contact Alexandra Elliott - Email