Job Advert: Admin & Project Support Coordinator (Signage / Large Format Print)
Location: Hoddesdon / Occasional site visits
Hours: Full-time (Mon–Fri)
Salary: £25,000 / 26,000
Start: ASAP


We’re a fast-paced large format print and signage company . We’re growing rapidly and need a hands-on Admin & Project Support Coordinator to support our project management team and keep the wheels turning day-to-day.
If you’re organised, confident on the phone, love getting stuck in, and can juggle a few plates without dropping them — you’ll fit right in.
What you’ll be doing
This is a varied role split between admin support, job coordination, customer comms, and content/photo coordination.
Admin & office support
*General admin support: answering calls, handling enquiries, managing inboxes
*Raising and tracking purchase orders, supplier chases, delivery ETAs
*Collating jobs and supporting internal workflow from enquiry quote production install
*Booking couriers / deliveries, scanning, filing, keeping records tidy and traceable
*Light housekeeping / keeping the office and shared spaces presentable
Project team support
*Supporting the project managers with day-to-day coordination
*Communicating with clients, suppliers and installers to keep everything on track
*Preparing job packs / install packs (RAMS, drawings, site notes, sign-off sheets)
*Assisting with quoting new work: logging enquiries, requesting info, helping issue quotes, following up
*Updating simple trackers/spreadsheets to keep jobs moving and everyone in the loop
*As and when required a hands on approach may be needed.
Content & photo coordination
*Collating photos and videos from site/installs/production for project records, client updates, and company marketing
*Supporting simple content posting for Instagram / LinkedIn / Facebook (as needed)
What we’re looking for
Essential
*Full UK driving licence
*Confident speaking to people: great phone manner and email etiquette
*Strong organisation and multitasking (you’ll be managing multiple jobs at once)
*Professional, reliable, proactive and uses initiative
*Comfortable with basic admin systems and keeping things accurate
Preferred / bonus
*Excel and PowerPoint (basic-to-decent level)
*Any experience using Illustrator (not essential, but a big plus)
*Experience in signage, print, construction, fit-out, events, or project coordination
Personality fit (important)
*Team player with a "let’s crack on" attitude
*Not scared of a busy day — enjoys a fast-moving environment
*Takes pride in doing things properly (details matter in signage/print)
*Happy to get involved, learn the industry, and grow with the company
*Calm under pressure and able to prioritise when everything lands at once
What you’ll get
*A role that’s genuinely varied — no two days the same
*Direct involvement in exciting projects and installs
*Friendly team, hands-on training, and room to grow