An excellent opportunity has arisen for an organised, discreet, and proactive Personal Assistant to provide high-level support to a busy Chairman while also assisting with the management of a diverse property portfolio. This is a varied and rewarding role that combines executive-level PA duties with hands-on property administration.
Key Responsibilities
Chairman’s Personal Assistant Duties
*Provide day-to-day support to the Chairman across both personal and business matters.
*Arrange complex travel itineraries, visas, and accommodation.
*Organise and manage both business and personal diaries, coordinating meetings and appointments.
*Maintain office systems, including data management and filing.
*Handle correspondence, emails, and calls, often drafting or responding on behalf of the Chairman.
*Coordinate and support the Chairman’s charitable and philanthropic activities.
*Prepare and organise meeting documents, ensuring the Chairman is fully briefed.
*Manage tasks and communications during the Chairman’s overseas absences (typically 3–4 months per year).
*Conduct research and assist with ad hoc projects as required.
Property Management Assistant Duties
*Support the Property Manager with the administration of a mixed commercial and residential property portfolio.
*Monitor rent payments, chase arrears, and maintain accurate financial records.
*Liaise with insurers and ensure all property insurances are current and compliant.
*Assist in the operation and upkeep of the property management software (Re-Leased).
*Respond to tenant queries and complaints efficiently and professionally.
*Prepare service charge budgets and assist with related reporting.
*Liaise with maintenance teams and contractors, arranging repairs or inspections as necessary.
*Support statutory lease extensions and Right to Manage (RTM) requests.
*Undertake occasional site visits when required.
About You
*Proven experience in a Personal Assistant or Executive Assistant role, ideally supporting a senior executive or principal.
*Strong organisational and multitasking skills with meticulous attention to detail.
*Excellent written and verbal communication abilities.
*Discreet, professional, and able to handle confidential information with integrity.
*Previous experience within property management or administration is highly advantageous.
*Confident using Microsoft Office and property management systems (knowledge of Re-Leased would be beneficial).
*Able to work independently, manage competing priorities, and show initiative.