Facilities Administrator - Arts Sector
other jobs Michael Page Business Support Job
Added before 4 Days
- England,London,City of London
- Full Time, Permanent
- Competitive salary
Job Description:
This role provides comprehensive administrative support across the Facilities department, ensuring processes run smoothly and documentation is accurate and audit-ready. You’ll support finance, compliance, training, contractor management and project activity while acting as a central coordination point.
Client Details
Our client operates within a complex and dynamic environment in the Arts sector, managing large buildings, technical spaces and a diverse internal workforce. Their Facilities department is a key function ensuring safety, compliance and smooth day-to-day operations.
Description
*Provide daily administrative support to Facilities management
*Maintain departmental records, drawings, O&Ms and documentation
*Take minutes and circulate meeting notes
*Coordinate training, track compliance and schedule refresher courses
*Raise purchase orders, process invoices and support budget tracking
*Manage contractor onboarding and documentation
*Support capital projects and maintain project records
*Operate CAFM systems for data entry and document uploads
Profile
A successful Facilities Administrator should have:
*Strong administrative experience within Facilities, Estates or similar
*Excellent organisational and documentation skills
*Confident with finance processes (POs, invoices, coding)
*Strong IT skills and accuracy in digital record-keeping
*Able to juggle multiple priorities and deadlines
*Experience with CAFM, compliance or project admin desirable
Job Offer
*Competitive salary of £31,000
*Hybrid working in Central London
*Opportunities for progression and skills development
*A central role supporting a high-performing Facilities team
*Exposure to finance, compliance, training and project work
If you’re passionate about Facilities and the Arts then please apply today!
Client Details
Our client operates within a complex and dynamic environment in the Arts sector, managing large buildings, technical spaces and a diverse internal workforce. Their Facilities department is a key function ensuring safety, compliance and smooth day-to-day operations.
Description
*Provide daily administrative support to Facilities management
*Maintain departmental records, drawings, O&Ms and documentation
*Take minutes and circulate meeting notes
*Coordinate training, track compliance and schedule refresher courses
*Raise purchase orders, process invoices and support budget tracking
*Manage contractor onboarding and documentation
*Support capital projects and maintain project records
*Operate CAFM systems for data entry and document uploads
Profile
A successful Facilities Administrator should have:
*Strong administrative experience within Facilities, Estates or similar
*Excellent organisational and documentation skills
*Confident with finance processes (POs, invoices, coding)
*Strong IT skills and accuracy in digital record-keeping
*Able to juggle multiple priorities and deadlines
*Experience with CAFM, compliance or project admin desirable
Job Offer
*Competitive salary of £31,000
*Hybrid working in Central London
*Opportunities for progression and skills development
*A central role supporting a high-performing Facilities team
*Exposure to finance, compliance, training and project work
If you’re passionate about Facilities and the Arts then please apply today!
Job number 3444328
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