I am working with an international law firm and they are looking for a Partner HR Executive Assistant (12 month FTC – maternity cover). The hours are 9.30am-5.30pm and they do offer hybrid working 3 days in the office/2 from home and the salary is up to £55,000.
Department
Human Resources
Team Structure
This role is in the firm’s Partner HR team, made up of the Senior HR Manager and HR Manager, who work with the Chief People and Talent Officer (CPO) in supporting partners on all HR related matters.
The Partner HR Executive Assistant supports the Senior HR Manager and HR Manager in the provision of a consistently high level, seamless HR service to our 250 global partners. The role will involve providing an enhanced level of support for partners and assisting on projects in line with the firm’s strategy.
The role will also work closely with our key stakeholder groups including the Global Leadership Team (GLT), the Review Panel and the Supervisory Council as well as the Global People team, including the lateral partner recruitment team.
Main Responsibilities
Onboarding and integration
Supporting the Senior HR Manager and working closely with stakeholders as well as the lateral partner recruitment team with the smooth integration of lateral partner new joiners across the firm. This will include:
*Preparing induction and integration plans including scheduling the various meetings and liaising with key stakeholders;
*Uploading new joiner information onto Workday (HR system) and coordinating with various teams across the firm to ensure onboarding preparations are made (this would include Facilities, Business Acceptance, Legal and Regulatory Risk, IT and Executive Assistants);
*Liaising with the partner candidate and as well as internal stakeholders; and
*Finalising all new joiner admin including all correct documentation is executed and making the correct registrations on the SRA as well as Companies House.
Partner HR support and annual partner processes
*Supporting the Senior HR Manager with coordinating all changes to partner terms and the life cycle of partners (i.e. preparing letters covering sabbaticals, maternity, departures, transfers, consultancy arrangements and departures etc).
*Maintaining the partner intranet site, as well as all Partner HR related filing, trackers and documents including Excel spreadsheets and Word template letters.
*Coordinating the annual partner promotion process including arranging key meetings, updating documentation (as required), keeping track of the project plan and timetable, supporting with the assessments, preparing bundles for the GLT and sharing documents with the Review Panel and Supervisory Council.
*Coordinating the annual partner appraisal and remuneration review process including scheduling appraisal meetings, creating and transferring objectives to partner appraisal forms, pulling financial reports from the Finance System, liaising with partners, Practice Group Leaders and Office Managing partners throughout, supporting with the key documentation required for the remuneration moderation meetings with the GLT, collating and recording partner feedback, attending and taking notes during the GLT remuneration moderation meetings, preparing remuneration review letters for partners.
*Coordinating other cyclical and ad hoc processes relating to the partner population as required.
*Producing regular reports and collating partner data using key documents and internal reporting systems.
Relationships, Continuous Improvement and Reporting
*Building and maintaining key relationships across the firm including the Global People team, Business Acceptance and Legal and Regulatory Risk, Accounts, BD, Global Leadership Team. Being a key point of contact for those teams on Partner HR related queries.
*Being responsible for updating, maintaining and collating key information such as management documentation, partner information, etc. in line with GDPR and the filing/archiving approach.
*Knowhow and guidance – working with the Senior HR Manager and HR Manager in ensuring each process has a detailed written step by step process and guidance.
*Continuous improvement – identifying and leading on improvements to be made to streamline processes and increase time efficiency.
Attributes/Skills Required
*Previous experience in an HR assistant or executive assistant role in a professional services environment is essential, and experience in a partnership environment is desirable.
*Robust personality with the ability to work under pressure on a demanding and varied case load and challenge senior decision makers.
*Excellent self-management, organisational and diary management skills with the ability to co-ordinate multi-work streams and effectively prioritise.
*Extremely discreet and trustworthy, with a complete understanding of the delicate and confidential information within our control.
*Excellent attention to detail and focus on continuous improvement.
*Excellent communication skills (both written and oral) and the ability to build rapport quickly with partners, employees at all levels and external suppliers and bodies.
*Experience of collaborative working on cross functional matters.
*A client-focused flexible approach and proactive manner to all work and tasks.
*Highly motivated, approachable, energetic self-starter who can think and act independently.
*Proven ability to make sound judgements and adapt to changing work situations.
*A strategic thinker with excellent analytical skills and a commercial approach.
*A self-starter with drive, enthusiasm and a positive attitude; and
*Proficient in all Microsoft Office applications including PowerPoint and Excel.