Facilities Co-ordinator
- South Wales (Home based with travel)
- £35,000 per annum
- Full-time | Permanent
Are you an experienced Facilities/ Property Administrator with a passion for organisation, compliance, and stakeholder engagement? We’re recruiting for a Facilities Co-ordinator to join a dynamic team managing a portfolio of commercial property in South Wales & South West England (Cardiff, Swansea, Bristol, Weston Super-mare)
Working closely with the Regional Facilities Manager, you’ll play a key role in ensuring the smooth day-to-day delivery of facilities management services, maintaining compliance, and building strong relationships with tenants and stakeholders.
Key Responsibilities:
Health & Safety & Compliance
*Maintain H&S records, certifications and audits
*Support risk assessments (Fire, Water, General) and statutory compliance documentation
*Manage permits to work, RAMS and site inductions
*Maintain asset registers and support planned preventative maintenance
*Assist with disaster planning and emergency procedures
*Log and track compliance actions through the CAFM/helpdesk system
Site Communication & Administration
*Take and format meeting minutes
*Maintain stakeholder records and site systems
*Build open, transparent relationships with tenants and contractors
*Support review and updates to the Estate Handbooks
Tenant Coordination
*Act as first point of contact for occupiers regarding building and service issues
*Coordinate contractor access and planned maintenance
*Support waste management initiatives and compliance
*Escalate issues appropriately and in a timely manner
Inspections & Reporting
*Conduct daily inspections and record findings
*Monitor compliance against KPIs and Estate Handbook standards
*Escalate risks or breaches, including stopping works where necessary
*Support monthly reporting and data collation
About You
We’re looking for someone who is proactive, organised and confident communicating at all levels.
*2-5 years’ experience in an administrative role (facilities/property experience)
*Strong Microsoft Office skills
*Excellent communication and interpersonal abilities
*Health & Safety certification (IOSH or NEBOSH)
*Ability to manage multiple stakeholders and contractors
*Facilities Management accreditation (IWFM/WIFM) - Desirable
*Experience using CAFM or helpdesk systems
*Full UK Driving Licence
Why Apply?
*Competitive salary of £35,000
*Diverse, home-based role with real responsibility
*Opportunity to build strong stakeholder relationships
*Work within a professional and structured environment with clear development opportunities