Payroll Assistant
other jobs Optima UK Inc Ltd
Added before 2 Days
- England,West Midlands,Coventry
- Full Time, Permanent
- £36,000 - £40,000 per annum
Job Description:
Job Title- Payroll AssistantSalary - £35,000- £40,000
Location - Coventry
Payroll Processing & Administration*Lead on the preparation and submission of payroll hours and variable pay data for c.500 employees
*Validate payroll inputs including overtime, absences, starters, leavers, and contractual changes
*Coordinate payroll timelines and submissions with the outsourced payroll provider
*Review payroll reports and outputs for accuracy prior to final sign-off
*Ensure payroll deadlines are met consistently
Tax, Compliance & Controls*Ensure correct application of PAYE, National Insurance, pension contributions, and statutory payments
*Support compliance with HMRC requirements and payroll legislation
*Assist with year-end processes including P60s, P11Ds (where applicable), and audits
*Maintain accurate payroll records and documentation
Stakeholder Support*Act as the first point of contact for payroll queries from employees and managers
*Liaise with HR, Finance, and the outsourced payroll provider to resolve discrepancies
*Support onboarding and offboarding processes from a payroll perspective
Continuous Improvement*Identify opportunities to improve payroll processes, controls, and data accuracy
*Support system updates, testing, and process changes with the payroll provider
Person SpecificationEssential*Previous experience in a payroll role, ideally processing payroll for a large workforce (300+ employees)
*Strong understanding of payroll hours processing and UK payroll tax basics
*Experience working with an outsourced payroll provider
*High level of accuracy and attention to detail
*Strong organisational skills with the ability to manage deadlines
*Confident communicator, able to liaise with internal teams and external partners
Desirable*Payroll qualification (e.g. CIPP) or working towards one
*Experience with payroll systems and HRIS platforms
*Knowledge of pensions auto-enrolment
*Experience supporting payroll audits or year-end processes
Key Competencies*Ownership and accountability
*Confidentiality and discretion
*Problem-solving mindset
*Ability to work under pressure during payroll cycles
*Collaborative and service-focused approach
Location - Coventry
Payroll Processing & Administration*Lead on the preparation and submission of payroll hours and variable pay data for c.500 employees
*Validate payroll inputs including overtime, absences, starters, leavers, and contractual changes
*Coordinate payroll timelines and submissions with the outsourced payroll provider
*Review payroll reports and outputs for accuracy prior to final sign-off
*Ensure payroll deadlines are met consistently
Tax, Compliance & Controls*Ensure correct application of PAYE, National Insurance, pension contributions, and statutory payments
*Support compliance with HMRC requirements and payroll legislation
*Assist with year-end processes including P60s, P11Ds (where applicable), and audits
*Maintain accurate payroll records and documentation
Stakeholder Support*Act as the first point of contact for payroll queries from employees and managers
*Liaise with HR, Finance, and the outsourced payroll provider to resolve discrepancies
*Support onboarding and offboarding processes from a payroll perspective
Continuous Improvement*Identify opportunities to improve payroll processes, controls, and data accuracy
*Support system updates, testing, and process changes with the payroll provider
Person SpecificationEssential*Previous experience in a payroll role, ideally processing payroll for a large workforce (300+ employees)
*Strong understanding of payroll hours processing and UK payroll tax basics
*Experience working with an outsourced payroll provider
*High level of accuracy and attention to detail
*Strong organisational skills with the ability to manage deadlines
*Confident communicator, able to liaise with internal teams and external partners
Desirable*Payroll qualification (e.g. CIPP) or working towards one
*Experience with payroll systems and HRIS platforms
*Knowledge of pensions auto-enrolment
*Experience supporting payroll audits or year-end processes
Key Competencies*Ownership and accountability
*Confidentiality and discretion
*Problem-solving mindset
*Ability to work under pressure during payroll cycles
*Collaborative and service-focused approach
Job number 3461771
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Company Details:
Optima UK Inc Ltd
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