London Office Coordinator
London, WC1 (on-site)


About Us


IIED is an international policy and research organisation working to build a fairer, more sustainable world, in partnership with others across the globe. We stand up: challenging the systems and structures that perpetuate economic, social and environmental injustice – acknowledging our own role in this. We speak out: calling out the big blockers that prevent progress for communities and working to amplify voices, redistribute power and strengthen rights. We innovate: developing, co-producing and supporting evidence-based ideas to drive progress towards a thriving world for all. We collaborate: building connections at local, national and international levels, to support diverse partners to tackle the climate, nature and inequality crises so that people and the planet can thrive. Come and be part of this exciting journey with us!


We’re now looking for a London Office Coordinator to join us on a part-time basis, working 20 hours per week for a permanent contract. This is an on-site role where hybrid or remote working is unavailable.


The Benefits


- Salary of £18,217 - £22,045 per annum (for 20 hours per week)
- 25 days’ annual leave per year, plus bank holidays and additional leave over Christmas
- 7.5% employer pension contributions
- Enhanced maternity, paternity, and adoption pay
- Cycle-to-work scheme
- Employee protection scheme (life, critical illness, income protection)


This is the ideal opportunity for a proven administrator or office support professional looking for their next step to join our international organisation, whilst still maintaining the flexibility of a part-time role.


You’ll have the chance to take on a varied, engaging position where you will be able to expand your skillset into new areas and undertake training in first aid and fire safety.


What’s more, you’ll discover an organisation that values collaboration, innovation, standing up and speaking out, and works towards a more equal world through international research with a focus on sustainability.


Your Role


As our London Office Coordinator, you will support the smooth operation of our office in London, specifically focusing on support for our Finance and Operations Team.


Providing administrative support, you will manage day-to-day office functions, whilst also assisting the IT and Facilities Manager with the management of routine systems and processes throughout the office.


You will liaise with the Edinburgh Office Coordinator to ensure consistency, act as the key point of contact for staff, visitors and service providers to the office, and issue access passes and field requests that relate to the working environment.


Additionally, you will:


- Manage inbound calls and the mail
- Process invoices
- Support events within the office
- Act as the office first aider and fire warden (after training)
- Support a safe and organised working environment, managing room and desk bookings
- Help with inductions for new staff and coordinate their IT equipment
- Maintain records of IT equipment and provide laptops and phones as required


About You


To be considered as the London Office Coordinator, you will need:


- Relevant work experience in a similar administration and/or office support role
- Demonstrable IT knowledge and experience using Office 365 (Word, Excel, Outlook, Teams, and SharePoint, etc.)
- To be capable of setting up, implementing, and maintaining office systems
- Strong organisational, prioritisation, and time management skills
- An adaptive and open-minded approach, with the willingness to learn and evolve
- Good written and verbal English communication skills
- Independent and teamworking skills
- Excellent initiative, accuracy and attention to detail
- At a minimum, A-Levels or an equivalent level of education, or learning gained through work experience, short courses or formal training in similar administrative roles


The closing date for this role is the 14th March 2026.


Other organisations may call this role Office Administrator, Office Co-ordinator, Office Manager, Administrator, Admin Assistant, Office Assistant, Facilities Administrator, Secretary, or Receptionist.


IIED is a Global organisation that serves the Global Majority. We are committed to equity of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in IIED’s workforce, including members of minority groups and those with lived experience of the work we do. Even if you don’t satisfy all the criteria, we still encourage you to apply, as we will offer training and development to upskill the right candidate for the role.


So, if you’re ready to take your next step as our London Office Coordinator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.