Purpose of the Role
Our H&S team specialise in all operational areas of compliance and risk management including Health & Safety, Environmental, Fire Safety and Emergency Planning. The team also have specialist knowledge on public liability insurance and provide expert advice to our many clients and colleagues on all such matters.
Increasingly it is not the legal minimum that clients are requiring, but it is a sensible risk management strategy with clear leadership and engagement programmes. Our services, such as statutory compliance audits, gap analysis of current systems, and providing pragmatic solutions and risk assessments, all help drive down risk for stakeholders.
The purpose of this role is to ensure effective management of the H&S Admin team and help them grow as confident H&S administrative individuals. This role will provide technical H&S support to the admin team and property management division. This role will provide proactive and reactive support to site teams ensuring statutory compliance, consistency and policy adherence at all times.
This role is key in providing consistent and policy related advice to all relevant stakeholders.
Key Responsibilities
· Coach, develop and motivate the H&S Admin Team to meet internal stakeholder and external customer service standards and standard operating procedures.
· Develop supporting documentation to assist with managing incidents and various H&S queries.
· Reporting and monitoring H&S Admin Team performance.
· Be the first point of escalation to the admin team on a wide variety of H&S matters.
· Attend and assist with site level investigations as appropriate and escalate to the wider H&S team for assistance when required.
· Conduct desktop audits of statutory compliance and assist site teams to achieve the minimum standard set by the division
· Assist with trend analysis and interpretation of H&S data so that management systems can be improved.
· Assist with internal and external client related reporting.
· Understand and Interpret H&S procedures to enable effective and consistent advice to central and site based colleagues.
· Allocate tasks within the admin team to ensure priorities and deadlines are met in line with the team and property management divisional strategy.
· Provide oversight of internal communication platforms and assist with responding to online queries.
· Provide oversight of all outputs from the admin team ensuring quality standards are met.
· Assist with the coordination of policy and procedure reviews.
· Assist with the coordination of the Senior Operational Risk Committee
· Assist on the management of the internal company intranet system with relevant H&S policy documentation.
· Assist the ISO 45001 document control register.
· Assist in the creation of internal newsletters and knowledge sharing alerts.
· Assist with maintaining certification to ISO 45001 and ISO 14001.
Skills, Knowledge and Experience
· Must have a minimum of 3 years’ H&S operational experience in a similar role.
· Intermediate/Advanced Microsoft Office skills (incl. PowerPoint).
· Excellent verbal and written communication skills.
· Must understand and be able to demonstrate/deliver the implementation of H&S principles and best practice.
· Experience in a fast paced H&S environment.
· Experience in troubleshooting various H&S issues.
· Ability to work in a team and understand team dynamics.
· A flexible approach to work and a positive attitude.
· Using initiative to ensure all necessary tasks are in hand and delivered on time.
· Proactive attitude, ability to multitask and to work accurately and effectively under pressure.
· Ability to exercise confidentiality and discretion.
· Proven track record of managing and supporting people.
· Must have excellent attention to detail.
· Previous experience in the property management/facilities maintenance industry would be beneficial.
Essential Qualifications:
· NEBOSH General Certificate
· Member of relevant professional body such as IoSH
Desirable Qualifications:
· NEBOSH Diploma
· An environmental qualification
Working Hours - 9.00am – 5.30pm
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Please see our Benefits Booklet for more information.