KEY DUTIES / RESPONSIBILITIES
• Provide comprehensive administrative support to the Screening Manager and
Team on a range of activities to include efficient processing of documents,
incoming mail/letters, telephone calls, distribution of mail/file documents, and
organising diaries /scheduling meetings.
• Supervising administrative staff, delegating tasks and quality checking work.
• Service various working groups/meetings by preparing papers and reports,
draft agendas, taking minutes, and following up on appropriate actions to
ensure they are completed satisfactorily (including the amendment/updating
of any relevant plans or documents) within the agreed timescale.
• To develop, oversee and implement office management systems and
procedures to ensure the efficient running of the Screening Team within the
Operations directorate.
• Provide administrative support to screening work streams that will support the
development of this programme and produce papers and presentations for
project related meetings and workshops.
• Effectively deal with relevant queries that occur, resolving problems using own
initiative within certain parameters.
• Maintaining up to date mailing and distributions lists and liaising with other
stakeholders to ensure coordinated communications and reporting of
activities.
• Maintenance of screening information systems.