Working for this large, international company, you will act act as the first point of contact for the group, delivering a high-quality reception and switchboard service. Lovely Canary Wharf offices.
Role will involve:
*Projecting a professional, efficient and welcoming public image to all visitors and callers
*Providing an effective and cost-conscious travel booking service for assigned departments
*Supporting Facilities and administrative operations, contributing to the smooth day-to-day running of the office
*Assisting other managers and employees from time-to-time as may be reasonably required.
*Ensuring that meeting rooms are set up in a timely manner and that requests for additional refreshments are dealt with promptly.
*Maintaining the reception area to a consistently high standard, ensuring it is clean, tidy and well presented at all times
*Answering all incoming calls promptly and professionally via the switchboard.
*Welcoming all visitors courteously, managing guest registration and notifying hosts of arrivals
*Recording and relaying accurate messages in a timely manner
*Managing meeting room bookings and room setups, including arrangements for refreshments where required
*Liaising with the Facilities team regarding any maintenance, repair or renewal requirements identified in reception, reception kitchen or meeting areas Team Support & General Administration
*Ensuring effective handovers when covering reception duties or during periods of absence
*Maintaining strict confidentiality of company, client and staff information at all times
*Ensuring relevant colleagues are informed promptly of visitors, messages or operational matters as appropriate