Facilities Manager
Main Purpose of the RoleThe Facilities Manager is responsible for keeping all school sites safe, well-maintained and running smoothly. This includes managing buildings, minibuses, contractors, improvement projects, and health & safety. The role works closely with the Head of Operations to ensure the school environment supports staff, pupils, and the school’s long-term goals.
Key ResponsibilitiesHealth & Safety & Compliance
*Act as the school’s Health & Safety lead and Fire Officer.
*Make sure all buildings meet legal standards and regulations.
*Carry out and update risk assessments.
*Keep records of fire, water, asbestos, legionella and other safety checks.
*Ensure strong security procedures across all sites.
*Deliver staff training related to H&S and fire safety.
Site & Building Management
*Lead daily maintenance and ensure the school is safe, clean and presentable.
*Coordinate both reactive repairs and planned maintenance work.
*Manage contractors and ensure value for money.
*Record and follow up on building issues through the school’s systems (e.g., Parago).
*Oversee grounds maintenance and ensure high cleaning standards.
*Lead refurbishment, renovation and expansion projects.
Daily Operations
*Be the main keyholder and ensure the buildings are opened, locked and secure.
*Handle emergency cleaning if needed.
*Respond to room-booking requests and set up furniture/equipment.
*Carry out basic repairs and check boilers, heating and ventilation systems.
*Be available for emergency call-outs.
Transport
*Oversee school minibus operations.
*Keep vehicles safe, roadworthy and serviced.
*Plan routes and driver schedules.
*Arrange training and insurance for additional drivers.
Budgeting & Procurement
*Manage the facilities budget.
*Monitor spending and make sure the school gets the best value.
*Manage supplier contracts and service level agreements.
*Keep accurate audit trails for all work completed.
Stock & Stores
*Ensure supplies are ordered, stored safely and delivered correctly.
*Maintain stock records and return faulty goods.
*Manage hygiene and hazardous material storage properly.
Safeguarding & Other Duties
*Follow all safeguarding, child protection and school policies.
*Report concerns immediately to senior leaders.
*Maintain confidentiality.
*Promote equality, diversity and a respectful school environment.
*Attend required training and work positively with all staff and external partners.
How Success Will Be Measured
*Quality of project delivery (on time, on budget).
*Reduced maintenance costs.
*Safety performance (accidents, security breaches).
*Standards of site appearance and functionality.
*Feedback from management and stakeholders.
Person SpecificationEssential Qualifications
*GCSE Maths and English (Grade C or above)
*Full, clean driving licence
*Enhanced DBS
Experience
*Experience in facilities or site management
*Experience managing people
*Strong Health & Safety knowledge
Skills
*Good knowledge of building standards and maintenance
*Able to manage projects and contractors
*Practical hands-on skills (DIY, manual handling, basic repairs)
*Good communication skills
*Strong organisation, time management and attention to detail
*Able to work independently and as part of a team
Desirable
*NEBOSH or IOSH qualifications
*D1 licence
*Trade qualification
*Experience in a school, especially SEN
*Supplier/contract management experience
*First Aid, Fire Marshal training


What you need to do now


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