We are seeking an experienced Payroll Assistant to provide confidential payroll support to the Lead Payroll Partner, ensuring that payroll is processed accurately, efficiently, and within required timeframes. The Payroll Assistant will support payroll administration processes, maintain payroll records, and assist in delivering payroll, pension, and pay-related reporting.

Principal Accountabilities
*To process and deliver accurate and timely payroll, pensions, and other pay-related processes, outputs, and reports.
*To support the administration and maintenance of payroll systems and records.
*To ensure compliance with payroll legislation, policies, and organisational procedures.
Key Duties and Responsibilities
Payroll Administration
*Gather all relevant information relating to employees’ pay required to correctly perform payroll functions.
*Assist in maintaining employee payroll records within systems necessary to manage all aspects of payroll processes.
*Assist with the input, review, and verification of pay-related elements and changes, including remuneration elements, voluntary and non-voluntary deductions, pensions, tax status, National Insurance, and other related categories.
*Assist with the administration of the Payroll System.
Employee Payroll Processing
*Assist with the input and processing of all aspects of new starters, leavers, and in-service contract changes to posts, including periodic uplifts, entitlements, and increments.
*Support the processing of monthly payroll runs and payments.
*Perform monthly payroll calculations, including control checks, supporting reports, and reconciliation of balances.
Pensions Administration
*Assist in the processing of pension-related tasks, including auto-enrolment, periodic reviews, scheme joiners and leavers, scheme submission forms, and related activities.
Statutory Payments and Compliance
*Process statutory entitlements including maternity, paternity, sickness, and accrued holiday-related calculations and payments.
*Maintain up-to-date knowledge of payroll and pensions legislative changes to ensure compliance with relevant regulations and best practice.
Reporting and Queries
*Provide periodic and ad hoc payroll and pensions reports as required internally or by authorised third parties.
*Provide confidential administrative and informational payroll support to management, staff, and authorised third parties.
*Support with payroll queries from employees, management, and HMRC.
Payroll Year-End and Continuous Improvement
*Assist with payroll year-end processes and reconciliations, including pensions.
*Identify and propose system improvements relating to payroll procedures and processes.
*Work collaboratively with the HR team to promote best practice and continuous improvement within the payroll function.

Person Specification



Qualifications, Knowledge and Technical Ability
Previous payroll experience and confidence with payroll processes

Good knowledge of associated financial policies and procedures

Experience using payroll systems and Microsoft Office (Excel, Word, PowerPoint, Outlook)

Knowledge of Sage 50 Payroll, Cintra, or iTrent

Strong numeracy skills

Ability to produce spreadsheets and reports, including pivot tables and VLOOKUPs

Analytical approach to problem solving

Communication Skills
Excellent written communication skills

Excellent verbal communication skills

Working with Others
Ability to work effectively both independently and as part of a team

Organisation and Responsibility
Ability to proactively plan and organise workloads effectively