Timesheet Administrator
Location: North Bristol
Job Type: Full-time (On-site)
An established, family-run business within the construction sector is seeking a Timesheet Administrator to support its operational teams. This role involves a blend of administrative and accountancy-related tasks, helping ensure accuracy, efficiency, and smooth day-to-day running across the business.
Key Responsibilities
*Monitor IT-related invoices and resolve queries promptly with suppliers and internal accounts teams.
*Chase credit notes and process Goods Received Notes (GRNs) for materials and equipment.
*Work closely with operational and commercial teams to verify and allocate costs accurately.
*Maintain and update the subcontractor register.
*Reconcile fuel card statements and carry out weekly checks for any unusual or fraudulent activity.
*Coordinate tool and equipment requirements for new starters and contract renewals, including repairs and replacements as needed.
*Track the movement of plant and equipment across sites, maintaining internal tracking systems and updating records for new starters and leavers.
*Support the development and improvement of asset-tracking processes and provide training to site teams on system use.
*Review and approve overhead invoices and support credit card tracking and cost analysis.
*Process weekly timesheets, liaise with HR and payroll teams, and complete monthly overtime procedures.
*Monitor and process vehicle fines, ensuring accurate cost recovery from employees.
*Carry out general office duties and ad-hoc cost-related tasks as required.
Skills & Experience
*Previous administration experience, ideally within a construction, engineering, or similar operational environment.
*Strong IT skills, confident using Microsoft Excel, Word, and PowerPoint.
*Clear and professional communication skills, including a confident telephone manner.
*Minimum of 4 GCSEs (or equivalent), including English and Maths.
*Ability to multitask, use initiative, and handle confidential information appropriately.
*A proactive, enthusiastic, and self-motivated approach, with the ability to work both independently and within a team.
Benefits
*Competitive salary
*26 days annual leave plus additional company days
*Pension scheme and additional benefits
*Ongoing learning and development opportunities
To apply for theTimesheet Administrator position, please send your CV and a short cover letter explaining your relevant experience and interest in the role.