Your new company
You’ll be joining a leading UK organisation recognised for its forward-thinking approach to facilities and workplace management. With a strong engineering heritage and a focus on innovation, this company is committed to creating better, more efficient working environments for its clients and their people.Their culture is built around collaboration, data-driven decision making, and continuous improvement. Diversity, inclusion, and colleague experience sit at the heart of everything they do. This is an organisation where your work genuinely contributes to a "better world at work."
Your new role
As an Administration Assistant within the internal Talent team, you’ll play a crucial part in ensuring the smooth running of recruitment, onboarding, and colleague experience activities.You’ll become the go-to support for Talent Business Partners, helping coordinate key processes and ensuring data accuracy across systems and documentation.
Day-to-day, you will:
*Provide professional, reliable administrative support to the talent team.
*Maintain accurate talent-related data, records, and trackers.
*Manage the Talent inbox and respond to routine queries.
*Coordinate interviews from start to finish, including scheduling and candidate communication.
*Keep the Applicant Tracking System (ATS) fully updated.
*Support a high-quality candidate experience through timely updates and clear communication.
*Work closely with hiring managers to ensure recruitment processes run smoothly.
*Assist with internal mobility and talent development activities.
*This role is perfect for someone who thrives in a fast-paced, people-focused environment and enjoys keeping processes running seamlessly behind the scenes.
What you’ll need to succeed
To hit the ground running in this role, you will bring:
*A strong administrative background - ideally within recruitment, HR, talent, or a people-focused environment.
*Excellent organisation and time management skills.
*High attention to detail with confident data and documentation management.
*Strong written and verbal communication skills.
*Proficiency with Microsoft Office and the ability to pick up new systems quickly.
*Experience using an ATS or recruitment platform.
*An understanding of best practice candidate experience.
*Experience supporting internal recruitment, coordination, or talent operations.
*You’ll be proactive, professional, approachable, and able to juggle multiple priorities while maintaining a positive and supportive approach to stakeholders.
What you’ll get in return
*The opportunity to contribute to a dynamic Talent function within a forward-thinking organisation.
*Experience within an inclusive, people-first culture where every voice is valued.
*Exposure to modern recruitment processes and internal talent operations-great for developing your HR/Talent career.
*A supportive team environment with clear processes and collaborative working.
*A competitive rate and stable working hours (Monday-Friday, 9am-5pm).
What you need to do now
If you’re interested in this role, click ’apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C’s, Privacy Policy and Disclaimers which can be found at hays.co.uk