Admin Assistant (Attendance) - SEMH Secondary School, Havant


A specialist SEMH secondary school in Havant is seeking a highly organised and detail-focused Admin Assistant with strong experience in attendance administration.
You will work closely with the Administrative Officer, senior leaders and teaching staff to maintain high-quality attendance and Alternative Provision records, supporting the welfare and safety of students with social, emotional and mental health needs.
Key Responsibilities
Attendance Administration
*Maintain accurate daily attendance records
*Update absence information on the school MIS (Arbor training provided)
*Produce daily attendance reports, including late arrivals and early departures
*Liaise with staff to resolve missing or incorrect register marks
Alternative Provision Administration
*Maintain records for students attending external AP placements
*Collate attendance information from external providers
*Ensure all documentation for off-site education is complete, accurate and compliant
Operational & General Administration
*Prepare student-related correspondence
*Book student transport and taxis, checking confirmations and invoices
*Maintain operational logs such as incident records and evacuation roll calls
*Support medication administration in line with school procedures
*File and maintain accurate documentation for students and staff
We’re Looking For
Someone who:
*Is organised, reliable and confident working with detailed information
*Has strong attention to detail, especially when maintaining records
*Communicates clearly and professionally with staff, students and families
*Remains calm and methodical in a fast-paced SEMH setting
*Is confident using IT systems and willing to learn Arbor
*Understands confidentiality, safeguarding and data protection
*Works well as part of a team and supports colleagues when needed
Experience in a school or administrative environment is highly desirable, particularly within attendance or pastoral support.
Contract Details
*Location: Havant
*Position: Admin Assistant (Attendance)
*Setting: SEMH Secondary School
*Hours: 37 hours per week, term time only + 1 week
*Contract: Full-time, temp-to-perm
*Start Date: ASAP
*Salary: From £14.96p/h
Eligibility
*Right to work in the UK
*Enhanced child-barred list DBS on the Update Service (or willingness to apply)
*Ability to provide professional references to cover the last 24 months
If you would like to be considered for this role, please submit your up-to-date CV. Only shortlisted candidates will be contacted.
Prospero Teaching acts as an employment business/education recruitment agency for this vacancy. Registration with Prospero Teaching will be required.