Job Description: Team Secretary
Job Title: Team Secretary
Location: Sheffield (Office-based / Hybrid, as applicable)
Reporting To: Senior Team Secretary
Contract Type: 12-month Fixed Term Contract, Full-time
Salary: £35,000 Per annum
Start Date: ASAP
About the Role
We are seeking an experienced and proactive Team Secretary to provide high-quality administrative and secretarial support across a busy professional services team. This is a key role supporting multiple stakeholders and ensuring the smooth day-to-day running of the department.
The position is well suited to someone with prior experience as a Legal Secretary, Legal PA, or professional services secretary, who thrives in a fast-paced, collaborative environment and takes pride in delivering a well-organised and reliable support service.
Key Responsibilities
*Provide day-to-day secretarial and administrative support to multiple fee earners
*Manage diaries, schedule internal and external meetings, and proactively resolve clashes
*Format, type, proofread, and amend documents to a high professional standard
*Prepare presentations, reports, and meeting materials
*Arrange travel and accommodation and manage related logistics when required
*Book meeting rooms and assist with office coordination and supplies
*Maintain accurate electronic filing, document management, and version control
*Assist with printing, collating, and preparing papers for meetings
*Provide in-meeting support as required
*Handle sensitive documents and communications with absolute confidentiality
*Provide cover for other secretaries during periods of absence or peak workload
*Work collaboratively with the wider secretarial team to balance workload effectively
*Support the organisation of internal events and client activities
*Assist with maintaining internal databases and online systems
*Carry out occasional local errands and support general office organisation
Skills, Experience & Attributes
Essential:
*Previous experience in a PA, Secretary, or administrative support role, ideally within a professional services or legal environment
*Excellent organisational and time-management skills
*Strong written and verbal communication skills
*High attention to detail with a commitment to accuracy
*Confident user of Microsoft Office, particularly Outlook, Word, PowerPoint, and Teams
*Ability to manage competing priorities in a calm and professional manner
*Proactive, flexible, and able to work both independently and as part of a team
Desirable:
*Experience within a legal or professional services setting
What’s on Offer
*Competitive salary and discretionary bonus scheme
*Enhanced pension contributions
*Generous annual leave entitlement, including additional personal leave
*Private medical insurance and wellbeing benefits
*Life and critical illness cover
*Additional benefits and employee schemes