We are recruiting for a successful, family-run construction organisation known for looking after their people and creating a supportive, collaborative working environment. Due to maternity leave, we are seeking an experienced and proactive Office Manager to ensure the smooth running of our office operations. This is a great opportunity to join a stable and growing business, with potential for further opportunities once the contract ends. Length of contract approx. 14 months with a handover. This is a hybrid role 1 day a week in the office after induction.
Role Overview
The Office Manager will play a key role in supporting day-to-day business operations, ensuring the office runs efficiently and providing administrative support to the wider team. Experience working within the construction industry (or a similar technical/operational environment) is highly desirable, as the role involves liaising with site teams, suppliers, and subcontractors.
Key Responsibilities
Office Management & Coordination
*Oversee the daily running of the office, ensuring a smooth, well-organised working environment.
*Act as the first point of contact for staff, visitors, suppliers, and external partners.
*Manage incoming calls, general inboxes, and enquiries.
*Maintain office supplies, equipment, and facilities.
Administrative Support
*Prepare and format documents, reports, and correspondence.
*Support the senior leadership team with diary management, meeting coordination, and general administration.
*Maintain accurate records, filing systems, and databases.
Construction-Related Administration
*Assist with project documentation including RAMS, site files, permits, and compliance paperwork.
*Support with subcontractor onboarding, document collection, and maintaining accreditations.
*Process purchase orders, delivery notes, and invoices (depending on structure).
*Liaise with site managers, project managers, and operational teams.
HR & People Support (Light-Touch)
*Support with onboarding new starters (document collection, induction scheduling, etc.).
*Keep holiday, sickness, and training records up to date.
*Ensure employee information is handled confidentially and accurately.
Health, Safety & Compliance (Office Focused)
*Ensure the office meets health & safety standards.
*Coordinate H&S training and renewals where required.
*Support the team with document audits and compliance checks.
Skills & Experience Required
*Experience in a similar Office Manager, Office Coordinator, or Administrator role.
*Construction industry experience or familiarity with technical project environments (highly desirable).
*Strong organisational skills with excellent attention to detail.
*Confident communicator with the ability to build strong working relationships.
*Proficient with MS Office and general business systems.
*Ability to multitask and prioritise effectively in a busy environment.
*Confident working independently and using initiative.
Personal Attributes
*Friendly, approachable, and professional.
*Adaptable and calm under pressure.
*Strong team player with a proactive attitude.
*Trustworthy, with high levels of confidentiality and integrity.
Benefits
*Supportive and welcoming family-run business culture.
*Staff are well looked after, with a strong focus on wellbeing and work-life balance.
*Opportunities may be available beyond the maternity cover, depending on business needs.