Wise May are looking for a hands-on and proactive Receptionist to join a fast paced Financial firm in London.
This is a permanent, office based role with the working hours of 9am - 5pm.
Receptionist duties include:
*Deal with all general office facilities matters and office queries, working closely with the HR team and liaise with other departments.
*Ensure the office is running effectively on a day-to-day basis.
*Welcome clients and guests, providing refreshments as needed.
*Manage meeting rooms, make sure the rooms have been refreshed between meetings.
*Coordinate incoming and outgoing mail, receive deliveries, liaise with couriers and capture this information on the database.
*Be the initial point of contact for all suppliers and external providers of services, the landlord team, building manager and building reception staff, managing security building passes to access the office.
*Implement and maintain Health & Safety policies and procedures such as PAT testing, fire marshal and first aid training along with other processes.
*Be solely responsible for maintaining all file archive records in efficient order. Ensure all information is stored securely, in compliance with personal data protection regulations and available to relevant members of staff when required.
*Order and coordinate the delivery of office supplies in a timely fashion, anticipating and making sure there are no shortages. Requisitioning of all office consumables, i.e., general office stationery, toners for printers/photocopiers, coffee and water supplies etc.
*Manage and coordinate meeting room bookings, ensuring that the rooms are kept tidy, and facilities are in working order.
*Arrange and coordinate lunch/breakfast for internal and external events when required.
*Provide general support to visitors – internal and external.
Receptionist experience required:
*Knowledge of Microsoft office (in particular, Word, Excel, Power Point) and Apple package as an advanced user of all applications.
*Possess relentless attention to detail and impeccable organisational skills.
*Strong client focus and ability to deliver excellent client-service.
*Thrive in a fast-paced, entrepreneurial culture and manage multiple and shifting priorities.
*Proactive attitude and able to take initiative and offer ideas.
*Excellent interpersonal and time management skills.
*A fast learner who enjoys being challenged and doing new things.
*Logical in their approach and finds solutions to resolve problems in a calm and prompt manner.
*Experience of performing successfully and staying calm under pressure and in a fast-paced environment.
Benefits include:
*Pension contribution.
*25 days annual leave + Bank holidays.
*Benefits currently being rolled out include, life assurance, income protection and critical illness.