Interim Finance Assistant
Organisation: An NHS Organisation
Contract: Interim
Location: Devon (Role is remote with very occasional on site presence in Devon)
Reporting to: Finance Business Partner / Finance Manager
Job Purpose:
The Finance Assistant will provide comprehensive financial support within the Finance Team of an NHS organisation.This includes the administration and processing of claims and supporting accurate and timely month-end financial reporting.The role requires strong attention to detail, experience managing transactional finance activity, and confidence working with finance systems and spreadsheets. The post holder will support the delivery of accurate financial information to aid effective financial management and decision-making.
Key Responsibilities:
*Month-End and Financial Reporting
*Support the month-end close process, ensuring deadlines are met and financial information is complete and accurate.
*Prepare and post journals, accruals, prepayments, and budget virements as required.
*Maintain and update month-end working papers and reconciliation schedules.
*Assist Finance Business Partners with analysis of expenditure and income against budget.

Claims Management
*Administer and process claims in line with NHS and organisational policies and procedures.
*Manage a shared claims mailbox, ensuring claims are logged, tracked, responded to, and processed in a timely manner.
*Process claims through relevant financial and operational systems, ensuring appropriate approvals and correct financial coding.
*Investigate and resolve claim-related queries by liaising with internal teams and external stakeholders as required.

Systems, Data & Spreadsheets
*Maintain and reconcile complex spreadsheets used for claims tracking, expenditure monitoring, and reporting.
*Ensure accuracy and consistency of data across spreadsheets and finance systems.
*Support improvements to spreadsheets and processes to enhance financial control and efficiency.

Stakeholder & Financial Support
*Liaise with budget holders and service leads to ensure invoices and claims are submitted, approved, and processed correctly.
*Analyse and resolve financial discrepancies, errors, and disputed invoices.
*Support debtor and creditor processes, including monitoring outstanding items and escalating issues where required.
*Assist with responses to audit queries and the preparation of year-end accounts.
General Financial Duties
*Provide routine financial support to Finance Business Partners, including completing financial proformas and reports.
*Assist with the development, review, and maintenance of financial procedures and controls.
*Support ad hoc finance projects and additional tasks as required.
*Manage own workload effectively to ensure agreed outputs are delivered on time and to a high standard.

Knowledge, Skills & ExperienceEssential
*Experience in a finance assistant or financial administration role.
*Experience supporting transactional finance activity and month-end processes.
*Strong spreadsheet skills, including reconciliations and basic financial analysis.
*High levels of accuracy and attention to detail.
*Ability to manage own workload and meet deadlines.
*Good communication skills and ability to work with a range of stakeholders.
*Proficient in Microsoft Office and financial systems.

Desirable
*Experience working within the NHS or wider public sector.
*Experience supporting audit work or year-end financial processes.

Values & Behaviours
*Demonstrates commitment to NHS values and public service principles.
*Maintains professionalism, integrity, and confidentiality.
*Works collaboratively and proactively with colleagues and stakeholders.
*Takes ownership of tasks and delivers work to a consistently high standard.


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