Executive Support Administrator
This role is hybrid to Manchester
We are seeking an experienced Executive Support Administrator to provide high-quality governance and administrative support to our Executive team. This role plays a critical part in ensuring the smooth running of steer cos, forums, and committees across the business.
You will be primarily responsible for the preparation, accurate recording, and follow-up of discussions, decisions, and actions, working closely with senior leaders and key stakeholders. This is a highly visible role requiring discretion, precision, and confidence when operating at executive level.
Key Responsibilities
*Provide direct support to the Executive suite across steer cos, forums, and committees
*Prepare, record, and distribute accurate minutes, actions, and decisions from meetings
*Ensure governance materials are collated, distributed, tracked, and archived in line with agreed standards
*Manage agendas, papers, and documentation to ensure meetings run efficiently and on time
*Track actions and decisions, ensuring appropriate follow-up and visibility
*Maintain high standards of confidentiality, data protection, and governance compliance
*Act as a trusted point of contact for meeting-related queries and clarifications
Skills, Experience & Knowledge:
*Excellent written English, with strong grammar and attention to detail
*Strong listening and minute-taking skills, able to capture complex discussions accurately
*Ability to summarise complex information clearly and concisely
*Confident to ask questions and seek clarification when required
*Strong time management, particularly around agenda planning and turnaround of minutes
*Previous experience as a minute taker or administrator (essential)
*Experience supporting senior leaders, committees, or boards (advantageous)
*Familiarity with formal meeting procedures (e.g. board or committee meetings)
*Competent in Microsoft Word, Outlook, Teams, or similar tools
*Understanding of good governance practices, data protection, confidentiality, and regulatory requirements