Office Administrator – Temporary
*Minimum 1-month contract, with potential for extension
*Full-time, office-based role
*Must be comfortable working independently
*Droitwich area
Overview
*Assist in the smooth and efficient running of the office, with a strong focus on customer service
*Provide proactive, complex, and comprehensive administrative support to the Senior Leadership Team, ensuring all matters are handled professionally and confidentially
Key Responsibilities & Duties
*Act as the first point of contact, ensuring queries are logged on the database and escalated to the relevant person
*Organise and provide administrative support for internal meetings and events (including invitations, agenda preparation, minutes, and catering)
*Arrange cost-effective travel and accommodation for senior team members as required
*Record and track cases via tracker, spreadsheet, or similar systems, and report updates as required
*Maintain and monitor the internal personnel database, ensuring timely notifications, benefits administration, and payroll updates where necessary
*Inform payroll of starters and leavers, and maintain accurate database records
*Ensure all stakeholder records are kept up to date
*Collate and distribute new joiner information packs and update the database accordingly
*Ensure new joiners are contacted and provided with a welcome pack
*Manage administration relating to employees returning from maternity leave, including database updates, payroll notifications, and liaison with relevant providers
*Circulate and advertise seminar dates via the intranet and website
Essential Skills & Experience
*Very strong administrative and communication skills
*Excellent organisational skills
*Strong working knowledge of Microsoft Office Suite, including Outlook, PowerPoint, and Excel
*Ability to work autonomously with minimal supervision
*Proven ability to work under pressure, with accurate and efficient note-taking and minute-taking skills
*Proactive approach, with the ability to seek out work and identify improvements
*High level of confidentiality and integrity
*Excellent interpersonal and communication skills, with the ability to be assertive, confident, and diplomatic
*Strong customer service focus, with a commitment to stakeholder satisfaction
Additional Information
*Minimum 1-month contract, with potential for extension (covering sick leave)
*Full-time, office-based role
*Must be comfortable working independently, as this role provides cover during staff absence
*Requires the ability to "hit the ground running"
Application Information
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.