The role is to maintain the integrity of the lease data and support the day-to-day administration of occupancy costs across the UK & Ireland estates.
Client Details
The company operates one of the largest restaurant estates in the UK & Ireland, and our Development (Estates) team ensures our property portfolio runs smoothly and efficiently.
Description
· Support the administration of leases, licences, variations and side letters
· Maintain and update lease data in systems such as TRIRIGA, ensuring accuracy and completeness
· Track critical lease dates including rent payments, service charge cycles and insurance renewals
· Respond to routine lease and occupancy queries from internal teams and external partners
· Ensure all lease documentation is well-organised and audit-ready
· Support estate cost management including service charges, rates and insurance validation
· Work with internal stakeholders and franchisees to share key cost and data insights
· Assist Surveyors and Estate Management Assistants with landlord and tenant interactions
· Partner with Finance on vendor setup, invoice validation, payment support and reconciliations
· Help resolve discrepancies between lease terms, service charge statements and invoices
· Maintain clean vendor and payment data to support timely processing
· Contribute to reporting and data analysis to support planning and decision-making
Profile
· Experience working within a corporate occupier or multi-site property portfolio
· Strong understanding of lease agreements and real estate contract administration
· Excellent attention to detail with strong data accuracy and validation skills
· Ability to interpret legal and financial terms within lease documentation
· Confident user of Excel and document management systems
· Familiarity with compliance and audit processes related to lease management
· Experience using lease management systems (e.g. TRIRIGA)
· Understanding of RICS service charge principles
Job Offer
£34,000 to £39,000 (plus benefits) depending on the candidate