This is a part time role (approx 15 hours per week).
To provide administrative support to the Account Manager and Team, ensuring a high-level service is provided within the accounting function.
Person Profile
*A motivated individual who can work within a team or alone. With a high-level understanding of Excel, the person must be comfortable working with numbers and attention to detail.
*They must be a skilled communicator, ensuring clients and internal queries are managed.
*They must have a flexible approach and be efficient meeting deadlines.
*Job Specific Functions
*Generate invoices, proformas and credit notes on Xero.
*Generate application for payments and portal submissions.
*Data entry onto Excel worksheet invoice/application values.
*Credit checks on new customers provided by Sales Department.
*Set up new customers on Xero and update Collabit with Accounting information.
*Set credit limits based on online credit check.
*Reconcile Bank transactions on Xero
*Manage filing of remittances.
*Liaise with Sales Team and customers re queries and/or disputes and/or missing information
*Chase debts over credit terms by telephone and/or email and letter.
*Agree actions required by others and time deadlines to ensure that issues affecting payment are dealt with in a timely manner.
*Produce monthly statements
*Fulfil all customer requests for copy invoices, back-up paperwork or other documentation.
*Pay by phone parking for engineers
*Take Visa payments.
*Purchase Ledger Cover
*Reconcile Xero invoicing/applications with worksheet at month end when necessary.
The role is available immediately for interview.