Full job descriptionAtomic is delighted to partner with a reputable firm in Finchley Central looking for a Senior Administrator. The firm is known for delivering high-quality audit, tax, accounting, and advisory services, working with a diverse portfolio of ambitious owner-managed businesses, SMEs, and entrepreneurial clients across a range of sectors.
As a Senior Administrator you will play a pivotal role in ensuring the smooth, efficient and professional running of administrative operations within the practice. Acting as a central coordination point across service lines, the role supports fee-earning teams, enhances client experience, and drives consistency in administrative standards.
Responsibilities
*Oversee day-to-day administrative operations across the office or designated hub.
*Act as a senior point of contact for administrative queries and escalations.
*Implement and maintain consistent administrative processes, systems and standards.
*Support continuous improvement initiatives to enhance efficiency and service delivery.
*Manage the reception area which will include greeting clients.
*Managing and developing team members, which includes formal and informal on the job training. Conducting performance reviews and the setting of clear objectives.
*Allocate work effectively to ensure timely and accurate completion of tasks.
*Manage client communications, ensuring responsiveness and attention to detail.
*Coordinate meetings, events and client interactions to a high standard.
*Support fee earners with administrative tasks including document preparation and formatting, engagement letters and client onboarding documentation, filing, record keeping and compliance documentation.
*Assist with billing processes, timesheet management and workflow tracking.
*Maintain and optimise use of practice management systems and CRM platforms
*Oversee office logistics including supplies, equipment and workspace management.
*Support health & safety compliance and office policies.
*The post-holder will be expected to act reliably, responsibly, and flexibly, undertaking any additional tasks reasonably required that fall within the scope and level of the role


Requirements:
*Exceptional organisational and time management skills.
*Strong written and verbal communication, with high attention to detail.
*Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
*Ability to manage multiple priorities and work under pressure.
*Strong sense of ownership and pride in delivering high-quality work.
*Demonstrable experience in a senior administrative role within a professional services environment.
*Experience of supporting multiple stakeholders, including senior professionals or partners.
*Proven ability to coordinate workloads and support junior team members.
*Experience with practice management systems or CRM platforms.
*Familiarity with regulatory or compliance-driven environments.
*Educated to A-level standard or equivalent (degree desirable but not essential).
*Professional administrative or business qualification (desirable)