Full job description*Location: St. Albans
*Job Type: Full-time
My client is looking for someone to join their dynamic Administration Team as an Administration Assistant, where you will play a crucial role in auditing supplier invoices and improving the efficiency of our operations. This position will suit someone starting their career and offers a challenging yet rewarding environment for a highly organised and detail-oriented individual.
Day-to-day of the role:
*Audit supplier invoices received primarily via email, ensuring legitimacy and accuracy.
*Input invoice details into Excel spreadsheets, verifying supplier information, freight rates, surcharges, and currency accuracy.
*Handle variances in values by adjusting spreadsheets and requesting credit notes if necessary.
*Create batch headers for invoices being passed for payment and update internal accruals with detailed invoice and credit note information.
*Liaise with the Accounts Team to ensure timely and accurate transfer of invoices for payment processing.
*Process invoices promptly, manage queries effectively, and maintain communication with suppliers to resolve issues.
*Continuously identify areas for improvement in the invoicing process and suggest actionable solutions.
*Assist with general administrative duties, handle switchboard calls, and provide cover for other roles as needed during absences or high workload periods.
Required Skills & Qualifications:
*Numeracy and literacy skills, with proficiency in Excel and data inputting.
*Exceptional attention to detail.
*Strong organisational skills and the ability to work within strict deadlines independently.
*Excellent communication skills, both written and verbal.
*Presentable, energetic, and enthusiastic demeanor.