Full job descriptionA leading asset management firm is seeking a highly organised Personal Assistant who can also provide professional Board level support. This role works closely with a dynamic and driven female CEO, ensuring her day runs smoothly while maintaining a polished and efficient office environment. The ideal candidate will be discreet, proactive, and confident operating in a fast-paced, high-expectation setting, with the ability to manage both executive support and governance related tasks.
Alongside traditional PA responsibilities, the role includes preparing Board agendas, liaising with the Company Secretary and Legal Counsel, and producing accurate minutes. Around 25% of the position involves general office management, including maintaining high standards across the workspace, ordering supplies, and coordinating with the National Facilities Manager, even though the office is based within a serviced environment. You will also work closely with and report to the EA to the CEO, with full training provided for any additional duties.
• Provide day-to-day PA support to the CEO, including diary, inbox, and meeting coordination
• Prepare Board agendas, documentation packs, and follow-up actions
• Liaise with the Company Secretary and Legal Counsel on governance matters
• Attend Board or committee meetings and produce accurate, timely minutes
• Maintain a high-standard office environment and oversee supplies and presentation
• Liaise with the National Facilities Manager and serviced-office provider
• Support the EA to the CEO with administrative tasks and delegated projects
• Assist with document preparation, formatting, and correspondence
• Maintain confidentiality and discretion at all times
This role will require a minimum of 3 years office support experience ideally within the financial/investment or legal sector. The role is based in the office Mon-Fri 9-6pm