Full job description

Finance Assistant - Part-Time
London | Temporary for 3 months (Possibility of extension) | 3 days per week


A leading US law firm is seeking a Finance Assistant to support the Finance Manager and wider London Finance function. This part-time role (Wednesday, Friday + one additional day) offers broad exposure across Accounts Payable, Billing, Cashiering, and general finance administration.


Law firm experience is required to be considered for this role.


Key Responsibilities
Accounts Payable
*Monitor the invoices inbox and process vendor invoices in 3E promptly.
*Post daily invoices, including supplier bills, direct debits, and matter-related costs.
*Follow up with vendors to obtain VAT-compliant invoices.
*Process firm credit card transactions.
*Prepare weekly payment runs for suppliers, expenses, and ad-hoc payments.
*Handle daily SAR "pay when paid" transactions following client receipts.
*Set up new vendors in Elite 3E as required.
*Reconcile supplier statements and maintain accurate AP ledgers.
*Verify and process staff expense claims.
Billing
*Manage time transfers, adjustments, and corrections prior to billing.
*Prepare billing guides, drafts, and final invoices for Partner approval.
*Produce reports such as WIP, debtors, and time analysis when needed.
Cashiering
*Process daily office and client account transactions in line with regulatory requirements.
*Maintain office and client account ledgers.
*Create payment runs in 3E/banking platforms for Finance Manager and Partner approval.
*Ensure cash book postings are accurate and fully reconciled.
Additional Support
*Assist with audit preparation for SAR and LLP year-end requirements.
*Produce ad-hoc reports for Partners and senior stakeholders.


Skills & Experience
*Previous experience in a law firm is essential.
*Good understanding of Solicitors Accounts Rules and UK/EU VAT.
*Proficient in Elite 3E (AP and Billing).
*AAT or ILFM qualification (or currently studying) is beneficial but not required.
Working Pattern 2 days in office 1 from home:
*Wednesdays - Office Day (Required)
*Fridays (Required) - Office OR Remote
*Flexibility - Monday, Tuesdays, Thursdays
If you are available immediately and seeking a new part-time role please apply now!