Full job descriptionWe are looking for a proactive and organised Depot Coordinator to support our Operations Management team in Northampton, delivering high-quality, cost-effective site administration.
This hands-on role involves employee administration, vendor management, and maintaining smooth operational processes.
You will be the first point of contact on-site, managing time and attendance records, supporting payroll and onboarding, maintaining operational systems, and assisting with employee engagement initiatives.
The role is a 6-month fixed-term contract with potential to go permanent, offering variety and responsibility in a fast-paced logistics environment.

About the RoleKey Responsibilities
*Act as the first point of contact for visitors, vendors, employees, and internal teams, escalating issues as required
*Support onboarding of new employees and manage payroll-related changes via HeRo
*Complete Right to Work checks and maintain legal compliance
*Record daily attendance, sickness, holidays, overtime, and absences accurately using time & attendance systems
*Collate and verify worked hours, producing daily/weekly reports for payroll and agency management
*Support operational reporting, investigations, disciplinary meetings, and employee forums
*Maintain reception and meeting areas, coordinate room bookings, and manage refreshments for meetings
*Order and control office supplies and consumables, checking and signing off on deliveries
*Liaise with operations and agency providers to coordinate staffing and manage resources

Benefits*Annual leave enhanced with long service.
*Company Pension
*Long service rewards: both financial and leave-based.
*Health cash plan.
*Life assurance scheme.
*Critical Illness cover
*Access to our prestige benefits and rewards portal.
*Career development opportunities.
*Access to a well-established Employee Assistance Programme provider.
*And other excellent benefits you’d expect from a market leader.

RequirementsRequired Knowledge & Skills
*Confident verbal and written communication; able to build relationships at all levels
*Proactive, hands-on, with a can-do attitude and high attention to detail
*Ability to work independently and escalate issues appropriately
*Strong organisational skills to prioritise and meet tight deadlines
*Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
*Experience with time & attendance systems (e.g., Kronos, UKG, HeRo, iTrent)
*Ability to handle confidential and sensitive information discreetly
*Flexible, able to respond to the needs of a 24-hour operation


*Qualifications & Experience
*Experience in a similar operational or administrative role
*Educated to GCSE level or equivalent
*Experience with invoicing, payroll, and employee administration. Desirable


A driving licence and own transport are desirable for site visits