Full job descriptionOur client is a leading professional body in the healthcare sector, this organisation plays a central role in qualifying practitioners, setting clinical standards, and advancing evidence-based practice. With a rich heritage and a forward-looking approach, it supports professionals throughout their careers while promoting excellence in patient care.
The organisation houses a specialist museum and library collection of national significance, alongside a dedicated research function that informs clinical guidance and professional development.
The Role
We’re looking for a Events Assistant to provide cross-team administrative support within the Knowledge and Research Department for our client. This department comprises three teams: the Museum, Library and Information Services, and the Research Team.
This is a varied and hands-on role, ideal for someone who thrives on variety, enjoys working with people, and has a genuine interest in heritage, information services, or research administration.
This is part time role based onsite and offers some hybrid working. The ideal candidate can work 4 or 5 day’s per week.
Key Responsibilities
Museum and Heritage Support
*Welcome visitors, assist with guided tours, and supervise researchers, artists, and writers using the collection
*Support heritage projects, including oral history initiatives—making and editing recordings, and providing project administration
*Assist with the care and presentation of museum spaces, including light cleaning of display cases, repositioning items, and pest monitoring
Library Services
*Perform circulation tasks using the Library Management System: issuing, renewing, and returning books and resources
*Dispatch items by post and shelve returned materials
*Maintain the library collections in good order through regular shelf-checking and tidying
Events and Administration
*Support internal and external events, including open days, special exhibitions, and major annual events such as conferences and ceremonies
*Provide administrative cover for the Knowledge and Research Coordinator (currently Thursdays and Fridays)
*Assist with budget monitoring, expense logging, invoice processing, and credit card reconciliation
About You
The ideal candidate will be organised, detail-oriented, and comfortable juggling different tasks across a small, collaborative team. You enjoy working with people—whether welcoming visitors, supporting colleagues, or liaising with external contacts.
Essential Skills and Experience
*Strong attention to detail
*Excellent written and verbal communication
*Good customer service experience in a busy, public-facing environment
*Confident with MS Office and able to pick up new systems quickly
*Experience with administrative systems and procedures
*Careful planning, flexibility, and a proactive approach
*Good general level of education
Desirable
*Experience with website maintenance
*Familiarity with museum or library cataloguing software
*Interest in heritage, archives, or research administration
What’s on Offer
*Generous pension scheme (10% employer contribution)
*Life assurance
*Healthcare cash plan
*Time off in lieu (TOIL) for events outside standard hours
*A welcoming, purpose-driven workplace with a genuine commitment to professional development