Full job descriptionSenior Administrator
Salary: Up to £35,000 (DOE)
Location: Chelmsford, Essex
Job Type: Full-time, office-based
Working Hours:

Monday – Friday, 8:15am – 5:00pm
Role Overview
As a Senior Administrator you will be responsible for providing comprehensive administrative, reception, and contract support to ensure the smooth day-to-day running of the office and project operations. This role supports internal teams, site operations, and management while maintaining high standards of organisation, compliance, and communication.
Key Responsibilities
*Answer and manage incoming calls professionally
*Greet and assist visitors
*Prepare refreshments for meetings, including senior management and external stakeholders
*Book meeting rooms and coordinate meeting logistics
*Conduct routine office health & safety checks, including fire alarms and safety equipment
*Set up new projects on internal systems
*Prepare site documentation including H&S packs, folders, and site materials
*Manage and monitor project email inboxes
*Upload and file project documentation within systems
*Oversee drawing management (electronic and hard copies)
*Maintain and update document registers
*Issue weekly attestations communications
*Support pre-contract and end-of-contract review administration
*Visit sites when required to provide administrative support
*Archive project documentation and manage site returns
*Procure general office and project maintenance supplies
*Maintain H&S noticeboards
*Manage office supply ordering
*Process office-related purchases
*Upload and maintain building maintenance compliance documentation
*Oversee office equipment maintenance and servicing
Key Skills & Competencies
*Strong organisational and administrative skills
*Excellent communication and interpersonal abilities
*Ability to manage multiple tasks and prioritise workload effectively
*Attention to detail and accuracy in documentation
*Proficiency in Microsoft Office and internal systems
*Ability to work independently and as part of a team
If you have any questions, please call Sian on or please apply today!