Full job descriptionAbout the role
The main purpose of the job
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To assist in providing timely estates and valuation advice and services in the management and development of the Council’s estate.
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To ensure an efficient and effective corporate estate that makes best use of and extracts optimum value from the assets.
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To assist in ensuring that all internal control systems are effective, efficient and up to date including the asset databases and registers, Asset Management Plan, GIS systems and property management software.


Main contacts
Councillors, officers, tenants, contractors, public and private sector bodies, charitable organisations, statutory authorities, utilities companies and members of the public.


The main purpose of the role:
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To assist with reporting verbally and in writing for the Head of Service, Deputy Chief Executive and Strategic Director, Corporate Boards and Groups and advising Councillors.
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To adhere to the principles and practices established within Council flagship activities and strategies including the Asset Management Plan, Equality and Diversity, Risk Management, Business Continuity and Disaster Recovery and capital projects.
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Ensure that all internal control and software systems are up to date and working effectively and efficiently.
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Ensure that all works, services and supplies are procured in accordance with procurement guidelines, policies and statutory requirements.
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Ensure demonstrable value for money in the procurement and management of all requisite elements pertaining to the Council’s estate.
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In consultation with the Head of Service and Estates and Property Portfolio Manager identify opportunities for investment, value for money and service improvements.
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To contribute to the formulation of Council policy, particularly in relation to the Council’s estate and valuations services.
To participate in corporate, professional and stakeholder working groups as required.
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Attend committee and other meetings from time to time as required by the Head of Service and/or Estates and Property Manager.
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Actively promote and market the services of the AMPS team and the Council so that they are perceived in a positive way by all stakeholders and partners.
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To manage and monitor the AMPS team’s budget and recommend action where spending or income is not in line.
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Attend evening meetings and such out of hours meetings as may be necessary to fulfil the requirements of the post.
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To assist with performance and benchmark information to demonstrate Value for Money for the services provided as and when required.
Specific duties and responsibilities


To assist with the preparation and submission of documents, papers and evidence to tribunals, Court or other statutory or quasi-statutory bodies on behalf of the Council.
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To deputise for the Property Portfolio Manager in their absence in relation to the responsibilities of the Estates Team and, if necessary the Building Services Team.
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To be proficient in the use of software for asset and estate management purposes, including maintaining an up to date Asset Management Plan, Asset Register and estates databases.
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To be customer focused to meet current and future customer needs, assisting as required with benchmarking exercises and with service, user and stakeholder consultations.
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Establish and maintain effective and positive working relationships with all relevant internal and external clients, colleagues, key partners, tenants and stakeholders.
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Promote effective service alliances with other partners, service providers and stakeholders so as to improve the efficiency and effectiveness of the Team’s Services.
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Support the AMPS team out of hours duty role, including evenings, weekends and public holidays.


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To appoint and manage external consultants when appropriate and as directed by the Head of Service and/or Property Portfolio Manager.
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To assist and support with leading, managing and developing the staff within the Estates Team and the Property Administration team




Personal and sensitive data
You will have regard for the duty of care owed to personal data and sensitive personal data and any other confidential or sensitive information which you access in the course of your employment ensuring adherence to the Data Protection Act and the Council’s Information Security Policy and related guidance.


Talent development
We have a talent development programme that includes regular one-to-ones, mid-year reviews, end of year performance reviews and a strong and varied learning and development programme.
You will be expected to get involved in this talent programme to ensure you are performing at the highest level.
Confidentiality
The Council is committed to maintaining privacy of all its staff and customers. It expects all staff to handle all individuals’ personal information in a sensitive and professional manner. All staff are under an obligation not to gain access or attempt to gain access to information they are not authorised to have.


Person specification
Please read the details on this form carefully before you complete your application form. This form lists the essential requirements needed in order to do the job.