Full job descriptionA globally operating manufacturer is seeking a Japanese speaking PA/ Office Administrator for its Glasgow office.
This role involves providing a wide range of secretarial and administrative support duties.
The ideal candidate will have solid experience in office administration and support operations. Experience in IT administration is highly desirable.
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ELIGIBLE APPLICANTS:
*(O) Eligible visa: Permanent residence, Spouse, Partner
*(X) NOT eligible: Student visa, Requiring visa sponsorship, YMS visa, Graduate visa, Freelance
WORK TYPE: office based
VISA SUPPORT: No
BENEFIT: Life insurance, 25 days of annual leave, and other benefits
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TYPE: Permanent, full-time
WORKING HOURS: 9:00-17:00 from Monday to Friday
SALARY: £35k-£40k level, depending on experience
START: ideally from ~July 2026
LOCATION: Glasgow, Scotland


PA / Office Administrator Main Responsibilities:
*Support employee expense claims, arrange internal and external meetings, coordinate various events, and assist with logistics for VIP visitors
*Liaise regularly with travel agencies, hotels, chauffeurs, restaurants, and airlines
*Negotiate rates with vendors, consolidate relevant information, and share updates across departments
*Provide support for event operations and company accommodation arrangements as required
*Cover duties during team members’ absences or peak workload periods
*Handle filing, scanning, dispatching, and management of documents and records
*Perform general administrative duties, including invoice processing and expense reimbursement
*Assist with projects and ad hoc tasks as required
*Act as a facilitator for IT tools and systems
*Provide administrative support to team members
*Promote the sharing of software tool updates to improve operational efficiency


PA / Office Administrator Ideal Candidate:
*Extensive experience in office administration and clerical support
*Experience in secretarial and administrative support duties
*Excellent written and verbal communication, interpersonal, and negotiation skills
*Business-level proficiency in both Japanese and English
*Ability to work proactively and independently
*Strong multitasking skills with the ability to manage multiple tasks simultaneously and meet deadlines
*Ability to remain calm, organised, and efficient under pressure
*Strong attention to detail with a high level of accuracy
*Intermediate or above PC skills, including Microsoft Word, Excel, and PowerPoint
*Experience dealing with travel agencies, hotels, and restaurants is advantageous
*Previous experience working in an international or globally expanding company is preferred
*Experience in IT administration or knowledge of IT systems and PC handling is highly desirable


** All applicants for the PA/Office Administrator must have the right to work in the country as the Company is not able to offer visa support.
If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.