Full job descriptionCompany description:
SGB
Job description:


Role: Executive Assistant
Location: Milton Keynes
Duration: 12 Month FTC
Working Hours: Monday to Friday (9am – 5pm)
Salary: From £45,000 plus an excellent benefits package


*Hybrid working
*Eligibility to annual bonus scheme
*25 days annual leave plus bank holidays
*Competitive pension
*4x basic salary life assurance


A great opportunity for an organised Executive Assistant to provide high-level organisational, administrative, and strategic support to the Scania Financial Leadership team.
In this role you will act as a central coordination point for Scania Finance, managing key activities, communications, and priorities, as well as sensitive and confidential information. You will enjoy supporting cross-functional interactions, maintaining a structured, efficient working environment and ultimately ensuring a smooth operation.


A pro-active approach with integrity in all you do are both essential.




In this role you will:
*Coordinate all key meetings for the Managing Director, working closely with their Direct Reports and ensuring seamless scheduling, preparation, and follow-up across the Commercial office.
*Assist in the creating of agendas for relevant meetings.
*Be the liaison between the Managing Director and the Leadership team members.
*Identify and share best practices, as well as following up on decided actions.
*Coordinate and attend meetings and where necessary, minute and share action points.
*Proactively manage the Managing Directors calendar, ensuring prioritisation of critical meetings, efficient scheduling, and forward-planning.
*Oversee all travel arrangements, itineraries, and logistics.
*Prepare documents for signature, circulating meeting packs and materials as required.
*Oversee and manage the Managing Directors inbox, reviewing emails, identifying priorities, responding where appropriate, and ensuring timely follow-up on actions, deadlines and key communications.
*Act as a trusted point of contact for colleagues across the global functions and regions, providing guidance, clarity, and support where necessary.
*Build strong working relationships across Traton Group, Scania Financial Services, Scania GB and other Group functions to support collaboration, information exchange and timely decision-making.
*Liaise with internal and external stakeholders, ensuring messages are communicated clearly, accurately and in line with Scania’s values
*Prepare briefing papers and material to support strategic meetings and initiatives




About you:
*Organised – a forward thinker, who has a proven track record working in fast paced environments with efficiency.
*Excellent communicator – both verbally and in writing, pro-actively communicating with internal and external stakeholders.
*Able to prioritise – an understanding of business needs, effectively ensuring that the right tasks are prioritised at the right time.
*Manage expectations – pro-actively manage the expectations of those around you, gatekeeping your line managers diary and time.
*Integrity driven – working in an environment with access to confidential information, you take pride in operating with integrity, being a trusted advisor and upholding the companies core values.


Closing date: 04.06.26