Full job description?
WORKING WITH USThe founder and sponsor of the Harris Federation, Lord Harris of Peckham, opened our first school in 1990. We have, over the past thirty years, implemented ideas and initiatives that have transformed the opportunities of pupils from working class and disadvantaged backgrounds. Harris academies are widely recognised as a force for social mobility. We are immensely proud of the role that our alumni are now beginning to play in the world and of what we believe our current generation of pupils will go on to achieve.
We now have over 50 schools educating more than 40,000 young people across London and Essex, and employ over 5,000 staff across our academies and head office. With the majority of our academies located in areas of high socioeconomic disadvantage, a high-quality education is key to the futures of the pupils we serve.
As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.
Our work will impact many generations to come, and our staff come from all backgrounds and walks of life, coming together to inspire young minds. We promote an inclusive culture that embraces the valuable and enriching contribution that all of our community make. We continue to be proactive in uplifting and supporting all voices at Harris.
To discover more about our culture, ethos and what it is like to work here, visit the page.


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ABOUT THIS OPPORTUNITYWe are looking for a Senior Administrator to to join the CEO’s Office, playing a key role in providing high-quality administrative and coordination support to senior leaders across the Federation.
You will ensure the smooth running of day-to-day operations, managing priorities, supporting meetings and events and delivering work to a consistently high standard.


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MAIN AREAS OF RESPONSIBILITYYour responsibilities will include:
*Providing high-quality administrative and coordination support to the CEO’s Office and senior leaders
*Preparing, formatting and updating documents, reports, correspondence and presentations
*Maintaining accurate and accessible electronic and hard-copy filing systems
*Responding to calls, emails and queries promptly and professionally
*Supporting day-to-day office operations by managing priorities and tracking actions
*Coordinating Federation-wide meetings and events, including preparing papers and recording actions
*Supporting and attending conferences and key Federation events
*Undertaking ad hoc administrative tasks and project support
*Facilitating HR administration and onboarding for senior staff
*Maintaining accurate employee records within Oracle Fusion
*Supporting payroll changes and ensuring accuracy of submitted information
*Preparing data for annual salary reviews, including pay and bonus information
*Managing the annual collection of Declaration of Interest forms
*Maintaining and updating emergency contact records
*Setting up and managing the annual leave system (E-days)
*Handling sensitive HR and payroll information with confidentiality and discretion
WHAT WE ARE LOOKING FORWe would like to hear from you if you have:
*Experience of working in a busy administrative, executive support or office coordination role.
*Experience of handling confidential and sensitive information with discretion.
*Experience of maintaining accurate records and using administrative systems.
*Understanding of the importance of safeguarding, confidentiality and data protection.
*Experience of working with senior stakeholders and responding to competing priorities.
*Excellent organisational skills, with the ability to manage a varied workload and meet deadlines.
*Strong attention to detail and a high level of accuracy.
*Ability to prioritise effectively and use initiative without needing close supervision.
*Ability to follow processes carefully while also identifying where improvements may be needed.
*Ability to produce clear, accurate documents, records, action points and correspondence.
*Excellent written and verbal communication skills.
*Confidence and professionalism when dealing with senior leaders, colleagues, academies, external organisations and visitors.
*Ability to build and maintain effective professional relationships at all levels.
*Calm, helpful and customer-focused approach.
*Ability to handle sensitive or challenging queries with tact and discretion
For a full job description and person specification, please download the Job Pack.


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APPLYING FOR THIS POSITIONIf you would like to discuss the opportunity further, or if you have any questions, please contact us via email to arrange a conversation.
Before applying please ensure you download the job pack from our careers website, this will help with completing your application. Please note that we only accept applications submitted online before the closing date.
When applying, you will have the option to import your CV or use a LinkedIn profile which will auto populate the online application.
A reminder to check your junk mail for our email communications and add us to your safe senders list to ensure all future email communication is received.
OUR VISION & VALUESOur vision, from the start, has been to provide the structure and services needed for our schools to amount to more than the sum of their parts, and to free-up our teachers and leaders to focus on one thing and one thing only: the outstanding education of all their pupils. Our young people and communities are at the heart of everything we do. Our core mission has always been to close the educational gap between young people from disadvantaged backgrounds and their peers. Our ambition is one where every child in London, no matter their background, has equal access to high quality education, giving ...