Full job description Position Description
This position is responsible for managing the facilities and administration teams for CSI offices in EMEA. This is a key role involving both internal and externalinteractions.
Key Areas of Responsibilities
*Premises Management, including:
*liaising with building management
*complying with all appropriate regulations and legislation
*organising emergency officers (fire, first aid etc.)
*Managing reception / other administration staff in London and other CSI offices in EMEA.
*Liaising with the CACS / other teams to ensure smooth running of in-house event.
*General office administration including:
*monitoring / ordering supplies
*provision / maintenance of equipment
*management of outsourced services
*collection / distribution of mail and couriers etc.
*General office maintenance
*Organisation and management of record retention system i.e. archiving and filing of Company records
*Managing the ordering of stationery, including business cards / other office supplies and kitchen supplies
*Management Representative responsible for developing, implementing, improving and reporting on Environmental Management System (EMS)
*Contributing to the smooth and efficient administration of the office
*Other ad hoc duties as required
Requirements
*A bachelor’s degree or above is required
*Candidates must have previous experience in a similar role, including experience managing staff
*Strong written and verbal communication skills are essential
*The role requires a practical and solutions-focused approach to problem-solving
*A good technical understanding of M&E systems is required
*Candidates should demonstrate strong interpersonal skills and the ability to work effectively as part of a team
*An awareness of cost control and commercial considerations is expected
*Good understanding of the legal and regulatory environment is important
*Experience operating in a regulated environment would be advantageous
*Proven ability to balance technical and commercial priorities is preferred