Full job descriptionOwen Reed is looking for a Practice Assistant - Commercial Real Estate for a top law firm in London.
Hybrid Working Arrangement: This role offers a hybrid working arrangement, combining office-based collaboration with remote working flexibility.
The RoleWe are seeking an experienced Practice Assistant - Commercial Real Estate to provide high-quality administrative and secretarial support to Fee Earners within a busy and successful Commercial Real Estate team. The successful Practice Assistant - Commercial Real Estate will play a key role in ensuring the smooth operation of the department, delivering exceptional client service, supporting business development activities, and maintaining the highest professional standards.
Key ResponsibilitiesOrganisational Support*Proactively manage Fee Earner diaries and maintain awareness of workloads to effectively plan ahead with minimal supervision.
*Process applications, forms, searches, and related documentation efficiently and accurately.
*Maintain a strong understanding of departmental systems, processes, and procedures.
Client Relationship and Business Development*Deliver an excellent level of service to both internal and external clients in a professional and timely manner.
*Act as a first point of contact for Fee Earners and clients.
*Support marketing and business development initiatives, including recording business development meetings within the CRM system.
*Maintain strict confidentiality in all client matters.
Document Production*Produce high-quality documents, correspondence, reports, and legal documentation in accordance with house style and firm guidelines.
*Utilise the Document Management System effectively.
*Create documents from firm templates using CRM contact data where appropriate.
*Proofread documents thoroughly to ensure accuracy, consistency, grammar, spelling, and overall quality.
IT and Systems*Maintain a high level of proficiency across Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
*Effectively utilise firm systems and technology to support daily operations.
File Management*Work proactively with Fee Earners to maintain accurate and up-to-date files.
*Assist with file closing and archiving procedures.
*Keep accurate records of files transferred to off-site storage.
Financial and Risk Management*Prepare bills and supporting documentation as required.
*Assist with Anti-Money Laundering (AML) processes and obtain required client documentation.
*Conduct conflict searches and accurately identify relevant work types.
Skills and Experience*Previous secretarial experience within a law firm is essential.
*Commercial Real Estate experience is essential.
*Experience within Rural Property would be advantageous.
*Strong organisational skills with excellent attention to detail.
*Excellent written and verbal communication skills.
*Ability to prioritise workloads and work effectively under pressure.
*Strong technical proficiency across Microsoft Office applications.