Full job descriptionExecutive Assistant to CEO
Location: Kilburn, London
Salary: £50,000
Hours: Full-time | Mon–Fri typically 8:30am – 5:00pm (flexibility required)
About the Role
Our client is looking for a highly organised and dependable Executive Assistant to support the CEO of a family run builders merchants and provide additional support across the business and family where required.
This is a hands-on, practical support role focused on day-to-day organisation, communication, and making sure everything runs smoothly. This is a role where they are looking for someone who enjoys being proactive, detail-focused and getting things done.
Benefits:
*25 days holiday + bank holidays + birthday off
*Perkbox – 24/7 discounts, wellbeing support, online GP access and more
*Company pension scheme
*Life assurance (up to 3 x salary, subject to service)
*Staff discount on all products
*Wellbeing support programmes
*Long service awards
*Cycle to work scheme
Key Responsibilities:
*Manage the CEO’s diary, meetings and daily schedule
*Oversee and organise the CEO’s email inbox, including drafting replies
*Arrange travel, bookings and itineraries
*Prepare basic meeting agendas, documents and notes to ensure meetings run smoothly
*Maintain and organise Microsoft 365 / OneDrive folders and filing systems
*Handle personal administration, appointments and general organisation
*Support with family-related matters, including managing post and ad hoc tasks
*Coordinate company hospitality, events and invitations
*Provide administrative support to Directors as needed
*Liaise with external contacts such as advisors and suppliers
*Track tasks and ensure follow-ups are completed
This role would suit someone who:
*Is naturally organised and stays on top of things without being prompted
*Takes pride in being efficient, accurate and dependable
*Is happy working in a varied role with both business and personal tasks
*Has a practical, no-nonsense approach and enjoys getting things done
*Is low ego, high reliability — someone the CEO can trust completely
Requirements:
*Previous experience in a PA or EA role
*Strong organisational and time-management skills with excellent diary management/inbox skills
*Good working knowledge of Microsoft 365, including Outlook, Teams and OneDrive
*Reliable, discreet and comfortable handling both personal and business matters
*Proactive and able to take ownership of tasks with trust and discretion
*Clear and professional communication skills