Full job descriptionLegal Administrative Assistant
*Annual Salary: £40k
*Location: London
*Job Type: Office based (Hybrid after 3 months)
We are seeking an experienced Administrative Assistant to join a specialist law firm based in the heart of the City. This role is ideal for someone with a background in administrative support, within a law firm that is looking to join a small but cohesive team. The successful candidate will coordinate meetings, manage office events, and support various administrative tasks.
Day-to-day of the role:
*Coordinate all meetings, webinars, and client-facing event logistics including catering, RSVPs, room and technology setup, name badges, tracking, and engagement.
*Provide word processing support, dictation, document amendments, and document production.
*Plan and manage office events, coordinating with internal and external resources, managing event budgets.
*Handle calendar management, travel, and meeting planning.
*Coordinate onboarding and offboarding processes with HR & IT, including tracking of mandatory training specific to roles.
*Assist with marketing and client development activities/events.
*Manage timekeeping support and expense reimbursements.
*Coordinate NDAs and support records management including information storage, retention, and retrieval.
*Manage stationery orders and inventory.
*Coordinate courier services and act as first-line IT support when necessary.
*Assist HR with surveys and operations of the London office space including space assessment and planning.
*Manage the purchasing of equipment, furniture, and supplies.
*Oversee office service operations including mail, messenger, and reception services.
*Work with the US team on updating emergency preparedness and disaster recovery plans.
*Provide backup support to Legal, Finance & Ops Administrator in creating client matters, file openings, and engagement letters.
Required Skills & Qualifications:
*Minimum of 2-3 years of administrative experience, preferably at a law firm.
*Strong technical skills with Microsoft Office Suite, especially Word, Excel, PowerPoint, and Outlook.
*Proficiency with 3E strongly preferred and document management systems, NetDocs preferred.
*Excellent written and verbal communication skills.
*Exceptional attention to detail.
*Ability to handle multiple priorities and work effectively under pressure.
*Ability to work both independently and as part of a team.
*Ability to maintain and manage confidential information.
*Willingness to work occasional overtime as needed.
Education:
*Associates or Undergraduate degree in Business or a relevant field, or equivalent work experience.
Benefits:
*Competitive salary and benefits package.
*Opportunity to work in a dynamic and supportive environment.
*Professional growth and development opportunities.
If this sounds like your next opportunity and you meet the minimum requirements then I look forward to receiving your application.