Full job descriptionHR Administrator
*Annual Salary: £30,000 - £33,000
*Location: Harrow, London
*Job Type: Full-time, Temporary (1-year maternity cover)
We are seeking an HR Administrator to join our team on a temporary basis to cover maternity leave. This role offers a comprehensive range of responsibilities within the HR department and is based in our Harrow office. The position is ideal for someone who is proactive, highly organised, and has a strong background in HR administration.
Day-to-day of the role:
*Act as the first point of contact for all HR administrative queries, managing the HR shared inbox, responding to enquiries, and directing queries to the appropriate team members or departments.
*Coordinate the recruitment and onboarding process, including preparing new starter documentation and completing Right to Work checks.
*Manage the employee offboarding process, ensuring all required documentation and procedures are completed.
*Prepare and issue routine HR correspondence accurately and in a timely manner, including letters relating to starters, leavers, contractual changes, promotions, references, and changes to employee details.
*Liaise with managers, Payroll, and Finance to ensure payroll-related changes and queries are processed accurately and on time.
*Maintain and update the company’s HR system, ensuring employee records are accurate, secure, and compliant.
*Assist with HR reporting, audits, and compliance activities.
*Administer the Right to Work process and ensure ongoing compliance with legal requirements.
*Manage the Disclosure and Barring Service (DBS) process from start to finish.
*Respond to employee queries regarding HR policies, procedures, and benefits.
*Undertake general office administration duties, including managing security access cards, filing, scanning, copying, document collation, and archiving personnel files.
*Provide reception and post room cover during periods of annual leave or sickness absence.
*Support and contribute to HR projects and continuous improvement initiatives as required.
*Provide day-to-day administrative support to the HR team and undertake additional ad hoc duties as required.
Required Skills & Qualifications:


*Proficient in Microsoft Office applications, including Outlook, Word, Excel, and Teams.
*Previous experience using HR systems.
*Proven experience in an administrative role, ideally within an HR environment.
*Excellent written and verbal communication skills..
*Highly organised with exceptional attention to detail and a high level of accuracy.
*Customer-focused with excellent interpersonal skills and the ability to build effective working relationships at all levels.
*A proactive, self-motivated approach with the ability to work independently and as part of a team.
*Flexible and adaptable, with the ability to work effectively in a fast-paced environment.
*Strong problem-solving skills and the ability to use initiative when dealing with routine enquiries.
Benefits:
*25 days annual leave plus 8 bank holidays.
*Pension scheme (Employee Contribution: 5%, Employer Contribution: 8%).
*Single health cover.
*Employee Assistance Programme.
*Reward Discount Scheme.
*Opportunity to obtain a CIPD qualification via the Apprentice Levy if the role is made permanent.
*Potential for flexible working arrangements (1 day a week from home) if the role is made permanent.