Full job descriptionOwen Reed is looking for a Practice Assistant for a top law firm in London to support its Commercial Real Estate team. This is an excellent opportunity for an experienced legal support professional to join a highly respected practice, providing first-class administrative and secretarial support to fee earners while delivering an exceptional client experience.
The RoleAs a Practice Assistant, you will play a key role in supporting a busy Commercial Real Estate team through proactive diary management, high-quality document production, matter administration and client liaison. You’ll work closely with fee earners to ensure matters are managed efficiently while maintaining the highest professional standards.
Key ResponsibilitiesOrganisational Support*Proactively manage fee earners’ diaries, meetings and appointments.
*Anticipate workloads and plan ahead with minimal supervision.
*Process legal applications, forms and property searches accurately.
*Maintain a thorough understanding of departmental systems and procedures.
*Provide comprehensive administrative support to the Commercial Real Estate team.
Client Service & Business Development*Deliver an exceptional service to both internal and external clients.
*Act as the first point of contact for fee earners and client enquiries.
*Assist with business development activities and marketing communications.
*Record business development meetings and client information within the firm’s CRM system.
*Maintain the highest levels of professionalism and client confidentiality.
Document Production*Produce, amend and format high-quality legal documents, correspondence and reports.
*Create documents using firm templates and CRM information.
*Proofread documentation to ensure accuracy, grammar and consistency.
*Utilise the firm’s Document Management System effectively.
File & Matter Management*Maintain accurate and well-organised client files throughout the matter lifecycle.
*Ensure files are updated, closed and archived in accordance with firm procedures.
*Keep accurate records of files transferred to off-site storage.
*Support fee earners with day-to-day matter administration.
Financial & Compliance Support*Prepare bills and supporting documentation.
*Complete Anti-Money Laundering (AML) documentation and obtain client identification.
*Carry out conflict searches and ensure work is correctly categorised.
*Support compliance with the firm’s risk management procedures.
About YouWe’re looking for an organised, proactive and client-focused legal support professional who thrives in a collaborative environment.
You’ll ideally have:
*Previous experience as a Practice Assistant, Legal Secretary or Legal PA within a law firm.
*Essential experience supporting a Commercial Real Estate team.
*Experience in Rural Property would be advantageous.
*Excellent diary management and organisational skills.
*Strong document production and proofreading abilities.
*Advanced Microsoft Office skills, including Word, Excel, Outlook and PowerPoint.
*Experience using document management and CRM systems.
*Excellent communication and client relationship skills.
*A flexible, reliable and team-oriented approach.
*The ability to manage competing priorities while maintaining exceptional attention to detail.
*GCSEs (or equivalent) in English and Maths (Grade C/Level 4 or above).