Full job description



An exciting opportunity has arisen for a corporate PA/ Office Manager to join a boutique investment firm in the heart of Mayfair.
This is a dual aspect role with a mix of 60% EA to include both business and personal PA responsibilities and 40% Office Management.
With respect of EA duties to the founder you will manage a demanding diary taking responsibility for all travel arrangements, liaising with clients and other internal senior EA’s as well as assistance on private PA duties, , processing expenses and liaising with private homes and staff to ensure all is prepped ahead of movements.
Re office management you will be solely responsible for ensuring the office runs smoothly from managing stock levels, to dealing with guests, recording office expenditure, managing holidays, company events and acting as the link between the office and the external IT provider.
This is a real opportunity for an individual with previous corporate PA experience, ideally someone hands on and comfortable with IT so can sync laptops/devices up as the Founder moves locations, and liaise with the office IT providers re company wide updates or issues. Someone with a good team focussed attitude to work closely with other senior support staff to ensure the Founder is fully covered and someone with excellent attention to detail and follow through to see tasks through to a high standard.
Role entails:
Manage all office ordering, supplies, suppliers, repairs, testing
Coordinate with IT provider over any updates, having weekly catch up calls and being the liaison over any issues
Manage all incoming visitors
Induct new starters, manage holidays and record office expenses
Provide a seamless and efficient EA service
Manage all business travel and diary arrangements booking cars, flights, hotels, restaurants with itinerary
Provide private PA duties; assist with managing London property and coordinating with staff across different locations
Assist with private travel for individual and family
Ad hoc tasks such as gift buying, general administration
This is a role that will suit an experienced PA/Office Manager who has strong attention to detail, excellent problem solving skills, has a proactive nature and able to foresee potential pinch points and someone happy to go the extra mile to ensure the task is completed well.
Italian language skills will be advantageous but not essential.