Full job descriptionWe are seeking a Legal Secretary to support a Partner within a law firms leading Art & Luxury practice.
We are looking for someone who thrives in a fast paced, high performing environment and who brings impeccable organisational skills, sound judgement and a proactive approach. It would be a bonus if you also had a genuine interest in the arts, luxury, design or wider creative sectors.
The Role
As a trusted right hand to the Partner, you will play a key role in ensuring the smooth running of a busy practice, anticipating needs, managing competing priorities and acting as a key point of contact for clients and colleagues.
Responsibilities include:
*Manage the Partner’s busy diary, scheduling meetings and resolving conflicts.
*Prepare meeting agendas, papers and minutes, and follow up on action points.
*Arrange UK and international travel and itineraries.
*Manage emails and correspondence, prioritising communications and acting as a key point of contact for clients.
*Assist with personal appointments, occasional errands and private events when required.
*Prepare legal documents, presentations, business development materials and correspondence.
*Open, maintain and organise client files, ensuring documents are accurate and compliant.
*Monitor deadlines and help keep matters on track.
*Track key workstreams and priorities across the Partner’s matters.
*Respond to client and internal enquiries in a timely and professional manner.
*Coordinate billing, including opening matters, preparing invoices and liaising with the Finance team.
*Monitor work in progress (WIP), billing and outstanding payments.
*Record time entries and assist with reporting.
*Maintain CRM records and support business development activities, including client events.
*Process expenses and keep accurate records.
About You
You are an experienced Executive Assistant who enjoys working with senior stakeholders and takes pride in delivering an exceptional level of support.
You will bring:
*Significant experience supporting senior executives or partners in a fast paced professional environment
*Outstanding organisational and prioritisation skills
*Excellent communication skills and exceptional attention to detail
*A calm, proactive and solutions-focused approach High levels of discretion, professionalism and emotional intelligence
*Strong Microsoft Office skills and confidence learning new systems
Ideally, you will also have experience within, or a genuine passion for, the arts, luxury, fashion, design, galleries, auction houses or other creative industries. We would also welcome applications from Executive Assistants who have supported leaders in creative businesses and are looking to bring that experience into a professional services environment.