Full job descriptionWarehouse Manager
Department: Wheelchair Service
Location: Cambridge & Peterborough Wheelchair Service (PE29)
40 hours per week Mon-Fri
Salary: £40k pa
Responsible for:
Overseeing the efficient receipt, storage and dispatch of a range of wheelchair equipment. You will manage people based within the depot and field service engineers, an on call rota, processes and systems in order to ensure goods are received and dispatched appropriately, and that productivity targets are met.
You will be responsible for the workplace health and safety standards in the warehouse, including the decontamination area and activities carried out by the field service engineers. Purpose of Job:
As the Warehouse Manager you will oversee the efficient day-to-day running of the warehouse managing warehouse staff and field service engineers. You will be responsible for stock management, and you will be targeted to achieve our contractual repair KPI’s. Main Duties and Responsibilities:
Stock Control
*Manage and monitor the receipt, order, assembly and dispatch of wheelchair equipment. Including, maintenance, adjustments and pre delivery inspections.
*Ensure all stock information is recorded within the relevant systems to enable tracking of individual items.
People Management
*Organise the recruitment and training of staff, as well as monitoring staff performance, progress and appraisals.
*Motivate, organise and encourage teamwork within the workforce to ensure productivity targets are met or exceeded
*Brief team leaders daily and attend depot managers daily huddles
*Manage annual leave request and staff absences
*Plan future capacity requirements
*Shadow staff and visit customer sites to monitor the quality of service delivered
*Managing the on-call rota
Decontamination and recycling
*Responsible for quarantine, ensuring decontamination is undertaken in line with MHRA guidelines and recycled, any tests undertaken. Ensure paperwork is correctly documented, logged and filed creating a clear audit trail.
Management Information
*Coordinate the use of computerised systems where necessary
*Produce regular reports and statistics on a daily, weekly, monthly basis, including van stock report, fleet management reports, stock level reports, and spare part reports
*Utilise daily report to monitor activity and manage performance
Driver/Technicians
*Responsible for liaising with customer service regarding scheduling all van runs for driver/technicians and communicating with them as necessary.
Closing of Orders
*Ensure all orders are completed from the previous day and closed down correctly. Run daily reports ensuring that we have no outstanding open orders.
Repairs
*Ensure that repairs are correctly logged, and carried out in a timely fashion, including emergency after hour’s repairs.
Customer Service
*Responsible for daily communication with the Customer Service team. Logging delivery problems and refer backs etc. Supervisor will also be required to take prescriber/service users calls if required.
*Give direction to the customer service supervisor who is responsible for the daily operations of the customer service department.
Administration
*Ensure that all paperwork within the depot is managed, filed and reviewed regularly.
General Duties
*Liaise with customers, suppliers and transport companies
*Have a clear understanding of the company’s policies and vision and the warehouse contribute to these
*Required to be hands on. Lifting, picking, packing and cleaning will be required to cover for sickness/ holidays and in times of need when the depot is busy.
Vehicle Management
*Oversee the planned maintenance of vehicles, machinery and equipment.
*Responsible for liaising with drivers regarding the overall maintenance of all vans operating from the depot.
*Manager drivers to ensure they conduct regular checks of their vehicle, logging and reporting any faults.
*Responsible for tracking mileage and the usage of diesel
Petty Cash
*Record all purchases, logging receipts and responsible for reporting cash spent to the Operations Manager
Health and Safety
*Maintain standards of Health and Safety, Fire Regulations, hygiene and security in the work environment
*Responsible for the day-to-day maintenance within the depot
*Always ensure good housekeeping
*Monitor and report any issues to the operations manager or the health and safety manager.
Stocktake
*Keep stock systems up to date and make sure inventories are accurate
*Conduct perpetual rolling stocktakes
*To assist with annual stocktake
Undertake the job in line with the Company appraisal competencies as follows:
*Achieves business results and adds value to the Company
*Focuses on internal / external customers
*Builds and maintains effective teamwork with colleagues
*Embraces change and deals with ambiguity
*Leads and manages the team