Full job descriptionHenlee Resourcing is working in partnership with this niche professional services company with a base in Southampton to recruit an enthusiastic HR Assistant / Coordinator on a permanent basis.
We are looking for a highly organised and detail-focused person. You will be working closely with colleagues across the HR function, providing efficient administrative support, maintain accurate employee data, co-ordinate trainees route to qualification and deliver an excellent experience for employees and managers alike. This is an ideal opportunity for someone who enjoys structured administration / coordinating, thrives in a fast-paced environment and takes pride in delivering work with a high level of accuracy and confidentiality.
This is an exciting opportunity to support the HR team in delivering a seamless operational service for every element of the employee lifecycle, supporting daily HR activities and assist in coordinating policies, processes and relevant documents / data.
About the role:
*Assist with activities relating to new starters, including pre-employment checks, onboarding documentation, induction arrangements and probation tracking
*Maintain employee files in accordance with data protection legislation and internal retention policies
*Provide support for ER processes, including preparing documentation, arranging meetings and taking confidential notes where required
*Assist with the employee recognition schemes, wellbeing initiatives and benefits provided through external suppliers
*Respond to first-line queries from employees and managers on HR policies, procedures, leave entitlements and HR systems, escalating where appropriate
*Liaise with internal stakeholders and external providers to resolve administrative matters efficiently
*Develop strong knowledge of the HRIS, becoming a key contact for routine system administration, data maintenance and user support
*Maintain employee information across the HRIS including organisational changes, salary amendments, promotions, contractual updates and personal details
*Produce HR reports to support business requirements and decision making
*Help maintain HR templates, guidance documents and policy information, ensuring documentation remains current and compliant
About you:
*Demonstrable experience in a HR administrative / coordination role with particular focus on data management and excel
*Excellent attention to detail and a conscientious approach
*Experience of managing competing demands and working to tight deadlines when needed
*Excellent organisation skills with the ability to prioritise and thrive in an evolving environment
*Excellent communication skills (verbal and written) and the ability to work constructively with multiple stakeholders
*Team player, focused on providing a commercially centred service but able to work independently and on own initiative within specified guidelines
*Experience of using HR databases / HRIS
If you are looking for an interesting and varied role with scope to progress in an organisation that is growing, and you possess the above skills / competencies, we are keen to hear from you.
Henlee Resourcing is a specialist full service human resources recruitment consultancy operating across the South West, M3 / M4 / M5 corridors.