Full job descriptionWise May are looking for an Office Administrator to join a global law firm recognised for its commitment to innovation, collaboration and exceptional client service. This is a fantastic opportunity to join a highly regarded Corporate Solutions team and support a wide range of UK corporate transactions for both London-based and multinational clients.
This is a varied and fast-paced role, providing administrative support across client onboarding, corporate governance, Companies House filings and wider team operations. The successful candidate will have excellent organisational skills, strong attention to detail and a proactive approach to their work.
This is a full-time, permanent position.
Office Administrator duties and responsibilities:
*Managing and coordinating post distribution for a portfolio of corporate clients
*Acting as the main liaison between internal teams and external providers regarding client correspondence and document distribution
*Supporting client onboarding and offboarding processes alongside fee earners and business support teams
*Coordinating the preparation and distribution of confirmation statements and ensuring follow-up actions are completed
*Maintaining team spreadsheets, diaries and action trackers
*Assisting with the maintenance of company records, share registers and statutory records
*Coordinating and submitting Companies House filings
*Assisting with the drafting of minutes, shareholder resolutions and associated corporate documents
*Liaising with notaries and third-party providers to obtain certified documentation
*Assisting with invoicing, expenses and ad hoc administrative support as required
Office Administrator key skills and experience required:
*Previous office or administrative experience within a legal environment preferred
*Strong Microsoft Office skills, including Excel
*Excellent organisational skills with the ability to manage competing priorities
*Exceptional attention to detail
*Strong written and verbal communication skills
*Ability to build effective relationships with internal and external stakeholders
*A proactive, flexible and team-focused approach to work
*Previous knowledge of Diligent Entities would be advantageous