Full job descriptionMaintenance & Contracts Coordinator
Salary: £30,000 - £31,500 dependent on experience
Hours: Monday to Friday 9am - 5.30pm (1 hour lunch break)
Fulltime, Onsite
Our client is a specialist engineering services business providing critical maintenance and support solutions to a diverse range of commercial and public sector organisations. They pride themselves on delivering exceptional customer service and building long-term client relationships in a fast-paced, responsive environment.
This is an excellent opportunity to join a friendly, close-knit office team where you’ll play a key role in coordinating maintenance activities, supporting customers, and ensuring engineers are scheduled efficiently.
Responsibilities: Maintenance & Contracts Coordinator
*General Administration support for Office Contracts Team Leader
*Building and developing relationships over the phone and via email with the company’s customers.
*Processing/checking purchase orders received from customers
*Admin of the company’s schedule of maintenance contracts to ensure the document is up to date with relevant and accurate information.
*Job scheduling/booking (reactive and planned works) using the company’s contract schedule to ensure timely booking of visits
*Calendar Management for Field Service Engineers
*Collating and checking Field Service Engineer job reports and identifying where repair quotes are required before submitting approved reports to the client
*Preparing basic quotes
*Inputting site information into risk assessment templates
*Collating monthly reporting information from our field service team
*Telephone answering, emailing, filing and other general office duties
Skills / Experience: Maintenance & Contracts Coordinator
*Excellent customer service skills
*Excellent organisational and attention to detail
*Ability to work under pressure and balance your workload
*Ability to work flexibly and as part of a team
*Able to work on own initiative.
*Good communication skills written and verbal
*Computer literate; Outlook, MS word, MS excel, MS Office 365, Teams
*Ability to learn new tasks with ease
*Competent at multi-tasking
*Positive "can do" attitude
*Administration experience
Desirable*Previous experience in scheduling or coordinating field-based engineers.
*Experience using scheduling or contract management software.
Benefits*Competitive salary.
*Company pension scheme.
*Generous annual leave entitlement.
*Paid day off for your birthday.
*Supportive team environment.
*Full training and ongoing development.


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