Full job descriptionHybrid, London!!
- Real ownership, fast: you will lead smaller events end-to-end from the outset, building the project delivery skills that open doors at a senior level.
- Genuine international exposure: roughly 70% of projects are overseas, with trips typically running four to five nights at a time, giving you a breadth of incentive travel and live delivery experience that most roles this side of account director do not offer.
- Creative collaboration: you will work directly with an in-house Creative Studio on client concepts, copywriting and comms production, so your input shapes the brand experiences delegates actually experience.
- Flexibility built into the structure: once-a-fortnight office requirement, coworking spaces covered, and one full month per year where you can work from wherever suits you.
- A close-knit delivery team where the culture is genuinely sociable, with four team socials a year and a group of people who have chosen to stay.
The Company
This is a mid-size brand experience agency with an in-house creative studio and a dedicated live delivery team that handles the full spectrum of event types: incentive travel, activations, brand experiences, roadshows, conferences, stand builds, and virtual and hybrid formats. The client roster sits firmly in blue-chip territory, and the projects range from £80,000 to £1.2 million in value, which means the work has real weight to it. Because creative, logistics and production all sit under one roof, you get exposure to how every part of a project comes together, not just the slice you are responsible for. The Senior Event Project Executive who joins will find the breadth addictive, and the team retention reflects that.
The Role
As the Senior Event Project Executive, you will split your time between supporting the delivery of large, complex events and taking full ownership of small to medium projects from start to finish.
- Lead the delegate process across multiple projects, from registration site build and communications through to onsite check-in and post-event reporting.
- Support the live team on large-scale events: supplier sourcing, budget tracking, risk assessments, data protection compliance, travel documentation, print coordination and onsite logistics.
- Liaise with clients and the in-house creative team to develop event concepts, produce copywriting, and coordinate teasers, itineraries and delegate comms.
- Take sole ownership of smaller events, leading client calls, setting milestones and timelines, managing budgets, and delivering onsite with full responsibility for all personnel on the ground.
- Produce post-event evaluation and ROI reports, feeding findings back into future planning.
The Candidate
The Senior Event Project Executive we are looking for will have built solid, hands-on experience in fast-paced event delivery and be ready to take on a role with genuine independence.
- Proven experience in delegate coordination, including registration platform delivery across multi-project or multi-client environments.
- Strong multi-project coordination skills with a track record of managing tight timelines without dropping the detail.
- Solid grounding in event logistics: supplier sourcing, budgeting, risk assessment and data protection compliance.
- Confident, professional client communication and the ability to troubleshoot calmly under pressure, onsite and off.
- Hands-on experience producing event collateral: copywriting, delegate comms, itineraries, travel documentation and print coordination.
Experience with incentive travel or multi-location international events would be beneficial but is not essential, as is familiarity with brand activation, experiential or roadshow delivery. If you have been involved in post-event analysis or ROI reporting, that is a bonus, and exposure to working alongside creative or design teams on live briefs will give you a head start. What matters most is that you are organised, confident in front of clients, genuinely excited about the variety that brand experiences and incentive travel bring, and ready to take on more responsibility than your current role is giving you.
In return you will get a hybrid role with real flexibility, international travel that keeps the work varied, and the chance to develop your career with genuine ownership at a respected agency whose brand experiences reach audiences that most agencies only pitch for. Interviews for the Senior Event Project Executive role are being booked now, so get your application in and do not let this one slip past you.
Live specialises in all disciplines (and at all levels) across events, experiential and exhibitions, live communications, production and creative services. If this position is not quite right but you are looking for a new opportunity, please get in touch to discuss other options.
Live values diversity and promotes equality across our business. We welcome applications from all suitably qualified candidates regardless of background, and we are happy to discuss any reasonable adjustments you may need throughout the process.
Vacancy Ref: SP18223