Full job descriptionReed is recruiting exclusively for a successful and growing international business seeking an exceptional Personal Assistant & Office Administrator. This is a key role supporting the CEO and leadership team, combining executive assistance, office administration, HR support, marketing coordination, compliance and business operations. The position is fully office-based, five days per week.
Key Responsibilities
Executive Support
*Manage the CEO’s diary, meetings and schedules.
*Organise meetings, prepare agendas, take minutes and track actions.
*Arrange international travel, accommodation and itineraries.
*Prepare presentations and business documents.
*Act as a key point of contact for the CEO.
Business Administration
*Coordinate weekly team meetings and maintain accurate records.
*Manage business documentation and team calendars.
*Support day-to-day business operations.
Health & Safety / Compliance
*Liaise with landlords and external providers.
*Maintain policies, procedures, risk assessments and compliance records.
*Coordinate annual servicing, fire safety and PAT testing requirements.
Insurance Administration
*Manage insurance documentation and policy renewals.
*Liaise with advisors and coordinate annual policy reviews.
HR Support
*Maintain employee records and HR documentation.
*Provide confidential administrative support.
*Coordinate employee celebrations and milestones.
*Liaise with payroll, pension, healthcare and benefits providers.
Marketing & Communications
*Support email marketing campaigns.
*Coordinate website updates with external agencies.
*Assist with wider marketing initiatives.
Office Management
*Manage office supplies, stationery and post.
*Support office operations and maintain a professional environment.
Charity & Community Projects
*Coordinate charitable initiatives and stakeholder engagement activities.
Candidate Requirements
*Experience as a PA, Senior PA, Office Administrator or Office Manager.
*Experience supporting senior stakeholders.
*Excellent organisational, communication and multitasking skills.
*Strong Microsoft Office skills.
*High levels of professionalism, discretion and confidentiality.
*Proactive, flexible and solution-focused approach.
*Ability to work independently and manage competing priorities.
Benefits
*Highly varied role with significant responsibility.
*Direct exposure to an entrepreneurial CEO.
*Supportive and collaborative working environment.
*Exposure to international business operations.
*Involvement in charitable initiatives.