Full job descriptionJOB TITLE: TEAM ASSISTANT - COMMERCIAL PROPERTY
SALARY: £25,000 - £27,000 depending on experience
HOURS OF EMPLOYMENT: 9am - 5:30pm Monday to Friday
BENEFITS: 26 + stats + excellent additional bens
Our highly regarded, long-standing client is seeking a capable, personable, and proactive Legal Admin/Assistant or a Legal Secretary to join their busy Commercial Property department. We are looking for an enthusiastic individual, and if you’re organised, dependable, and keen to strengthen your expertise within a respected firm, this opportunity offers both stability now and potential for long-term growth. We would also welcome applications from candidates with conveyancing experience who are looking to develop their skills within a Commercial Property environment.
Daily Duties:
*Dealing with the administrative aspects of the matter from file opening to file closing, including all compliance, file organisation and record keeping, billing, key dates, write-offs, credit control matters, payment requests, and archiving.
*Transcribing dictation.
*Scanning and allocating the post to the matter file in the case management system
*Notifying lawyers of all incoming communications.
*Management of outgoing paper-based post.
*Management of electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly within SOS
*Management of document release requests.
*Keeping lawyers up to date on the progress of a task(s), communicating always to manage expectations and meet all deadlines.
*Extensive diary and inbox management for lawyers.
*Assist with office management duties when needed, which will include stationery ordering, printing, copying and reception cover during absences.
*Taking reception overflow calls.
*Working as one firm, covering for other TAs when absent.
*Undertake Department Specific duties where applicable.


PERSON SPECIFICATION:
*Conveyancing or Commercial Property experience
*Excellent knowledge of Microsoft Office
*Have an excellent telephone manner
*Excellent communication skills
*Team player
*Take ownership of your workload
*Ability to work under pressure to set deadlines
*Willingness to work well as part of a busy, friendly team
*A commitment to providing excellent customer service
*Can build a rapport with clients
*Honest and trustworthy


Due to the high volume of applications we receive, we may not be able to respond to every submission immediately. However, if your skills and experience align with the requirements of this role or any other current vacancies, we will aim to contact you within 24-48 hours. We also encourage you to apply for other opportunities that match your interests and qualifications.